Annual Meeting Minutes 2004, 2005, 2006, 2007, 2008

St. Peter’s Annual Meeting 1/25/05
Present: Patti Shaffer, Guy and Anne Hager, Pam Curran, Eric Blackwell Sandie Litsinger, Ron Antlitz, Sandy Antlitz, Steven Shore, Bob Tomlinson, John French, Olga French, Sallie Roberts, Mary Williams, Diane Six, Nick McDuffie, Jeanne McDuffie, Justin McDuffie, Jason McDuffie, Sharon Sachs, Jonnie Widner, David Cowie, Mark Eberhardt, Robert Tarka, Alexa Fair, Florence West, Katie Shaw, Karen Ballard, John Roberts, Dick Holland, Peter Finck, Amy Francis John Francis Shelly Amsden Dick Mitchell, Beth Mitchell, Phillip Shaw, Greg Fraser, Mary Marguerite Kohn, Lynn Woodman, Jennie Boyer, Douglas Lloyd, Linda Lloyd, Tracey Stuart-Paul, Dale Henle, Judi Mahaffey, Patty Tarka, Rita Buckingham, John McSweeney, Tom hesson, David Pounder, Mallory Kubicek, Kirk Kubicek, Joel Ballard, Katherine Schnorrenberg


The meeting began at 11:36 PAM with prayer.

The minutes of the 2003 Annual Meeting were presented Karen Ballard made motion Jennie Boyer seconded the minutes were approved.

The nominees for Vestry, PVRC and Convention were presented:

Douglas Lloyd, Craig Stuart-Paul Sallie Roberts for three year terms and Karen Ballard for a 2 year term

Anne Hager for PVRC

Lynne Woodman for Convention

The nominees were approved by applause.

The Senior Warden Joel Ballard talked about the 2003 Accomplishments.

Twenty eight Christmas dinners
An Ongoing Stewardship campaign
One on ones with IAF
The 2nd Habitat Trip
The Parish Quiet day
Discernment of Katherine Schnorrenberg
Feeding, Healing and Reaching out with Christ
The workdays of the parish for the year will be March 20th, June 5th September 18th, December 18th
Kudos to the youth Group which has been awesome and also to the Mahaffey’s and McSweeney’s for all their work this year.

Peter Finck and Suzanne Sage met with Hector Rodriguez of IAF.
Peter explained IAF is various faith based groups with no one agenda but what to form a group that can address a variety of issues as they become areas of concern with in the county.

The Finance Report/2004 budget was presented by the Treasurer John Francis and the chair of the finance committee Ron Antlitz.

Generosity abounds, compensation is up and property taxes are up.
The deficit of $16,693 is due to the loss of planned rental income from His Way Korean church.
John French brought up goal of rental monies not being income but being put back into properties for maintenance.
Florence west do improvements mean an increase in rent?
Answer: We have increased rent but there is a substantial back log of deferred maintenance.

Antlitz said financial committees need help-counters, audit, and capital

John French co-chair of stewardship said pledging has been excellent and has come in earlier than in past years. He also recognized is co-chairs Alexa Fair and Phil Shaw for their service especially with the wonderful by-product of a new parish directory.

John Francis thanked Ron Antlitz and Bev Foster of their work on the finance committee.

Kirk Kubicek thanked Phil Shaw for our emails and Chris Shaw for our Web mastering.

Greg Fraser was recognized for his musical leadership. Lynn Woodman said try visiting another church to really appreciate him. Greg was given a standing ovation.

Kirk Kubicek recognized the outgoing vestry members:

Beth Mitchell who stepped up when John became treasurer

John French who served for three years serving the spiritual journey, pastoral care and stewardship committees

Steven Shore 6 years on vestry also served as a delegate to PVRC, diocesan convention had dedicated service and was our resident Greek translator.

The meeting ended at 1225 with prayer.

Respectfully Submitted,
Katherine Schnorrenberg
Registrar

Annual Meeting Minutes 1/23/05

Present: Alexa Fair, Paul Smith, Ron Antlitz, Sandy Antlitz, Mary Marguerite Kohn, Guy Hager, Anne Hager, Elizabeth Cahoon, Judi Mahaffey, Douglas Lloyd, Linda Lloyd, Sallie Roberts, John Roberts, Karen Ballard, Joel Ballard, Craig Stuart-Paul, Tracey Stuart-Paul, Shelly Amsden, Leslie Fraser, Greg fraser, Betsy Ames, Jeanne McDuffie, Jason McDuffie, Justin McDuffie, James Ketler, Carol Ketler Eileen English, Jeff Glenn, Joel Jeppson, Gina Arents, Oliver Hand, Dick Holland, Jennie Boyer, Philip Shaw, Katie Shaw, Amy Francis, John Francis, Steven Shore, Patricia Hand, Olga French, John French, Anne Pounder, Dave Pounder, Sherry Kinslow, Armand Kinslow, Katherine Schnorrenberg, Kirk Kubicek, Dave Bryan, Debbie Bryan

The meeting began with prayer at 11:30 AM.

Kubicek thanked those present for braving the weather to attend the meeting.

The minutes were approved with amendments motion made by Alexa Fair and second by Sallie Roberts.

The nominees for vestry and PVRC were presented:
Anne Pounder, Sherry Kinslow, Debbie Bryan and Deborah Boender

The new vestry members and PVRC were accepted and acclaimed by those present.

Ron Antlitz and John Francis presented the financial review of 2004.

In 2004 pledges exceeded expectations and expenses were where expected.

The 2005 budget is $272,342 with total expenses projected of $296,803 which projects a deficit of $24,461

Treasurer John Francis thanked Ron Antlitz Bev Foster and his wife Amy for all their hard work and patience.

Ron Antlitz talked about the Capital Campaign which at this point we have 60 to 70 percent of our goal in pledges and our question is do we cut back, do we prioritize, do we extend the time of campaign.

Craig Stuart-Paul announced the return of the Saints and Sinners events and of the coming of Summer House Eucharists, and the giving of altar flowers to sick and shut-ins.

Sallie Roberts asked for Acolytes.

The Youth Group was thanked for its activities and Judi Mahaffey and Katherine Schnorrenberg were thanked for their leadership

Steven Shore Suggested it was time for a new pictorial directory.

The off going vestry members Ron Antlitz, Shelly Amsden and John McSweeney were thanked for their service.

Kubicek thanked Mary Marguerite Kohn, Gina Arents, Bev Foster and Robin Fleegal Barrington Sweeny and John Kline for all their work that makes the work of St. Peter’s possible.
He also thanked Greg Fraser for all kinds of musical traditions.
Ketler says Bishop Rabb says Greg is the best musical director in the diocese.

He also thanked Carol Ketler for her work in the diocese that she is a missionary to help get their financial act together.

He also thanked the officers of vestry for making sure what needs to happen does by disseminating information
Lastly he thanked Mallory and his children Harper, Kirk and Cerny.

J. Ballard then thanked Kubicek this thank you was echoed by a prolonged standing ovation by those present.

The meeting ended at 12:15 with prayer.

Respectfully submitted,
Katherine Schnorrenberg
Registrar

St. Peter’s Annual Meeting Minutes 2006

Attendees: Wilhemina Uhl, Suzonne Sage, John Roberts, Tom Donohoe, Alexa Fair, Eileen English, Dale Henle, Judy Stone, Andrew Stone, Julian Manelli, Sally Chiroff, Michael Chiroff, Karen Ballard, John McSweeney, John French, Olga French, Nancy Swartz, Shelly Amsden, Phillip Shaw, Katie Shaw, Betsy Ames, Diane Six, Florence West, Ollie Hand, Greg Fraser, Guy Hager, Anne Hager, Pam Curren, Patti Shaffer, Gina Arents, Debra Boender, Carol Ketler, Dave Bryan, Debbie Bryan, Sandy Antlitz, Ron Antlitz, Jennie Boyer, Elizabeth Cahoon, Don Cahoon, mallory Kubicek, Nick McDuffie, Jeanne McDuffie, Justin McDuffie Jason McDuffie, Tom Hesson, David Pounder, Anne Pounder, Judi Mahaffey, Sherry Kinslow, Marty Camp Baxter, Sallie Roberts, Tracey Stuart-Paul, Craig Stuart-Paul, John Francis, Amy Francis, Mary Marguerite Kohn, Kirk Kubicek, Katherine Schnorrenberg

The meeting began with prayer and bible study at 11:40 AM.

The minutes from the 2005 Annual meeting were approved with motion made by Ron Antlitz and second by Alexa Fair.

The off going vestry members Jennie Boyer, Karen Ballard and Peter Finck were thanked for their service.

The nominations presented for vestry Don Cahoon, Beth McSweeney, and Andrew Stone.

Nominations closed with motion made by Carol Ketler and second by Florence West.

The nominee for PVRC Steven Shore was presented.

Nominations closed with motion made Karen Ballard and second by Alexa Fair.

All persons were election by the acclamation of those present.

Craig Stuart-Paul as Finance Chair thanked everyone for their pledges to the capital campaign. He also thanked past members of the finance committee for their work on the capital campaign. He reminded the parish of the plan proposed last year to apply for a Mittendorf loan. The committee and the vestry determined that the parish should not pursue this avenue, as we could not guarantee the payments.

Stuart-Paul also spoke of the current financial situation of the parish. Including monies donated to the capital campaign, we have $69,000 in the bank. This will make it possible for us to make the shortfall up for this year but owe ourselves money that we must payback.
The Finance Committee reviewed all church expenses including the salaries of all employees.

What are we to do?

Truly, the only way our situation changes are that we grow more members and therefore more pledges.

Appeal our allocation.
Work on the possibility of a summer program in the preschool.
Look at out land –The undeveloped plot, the rectory, Smith Avenue- What is it worth. How can we develop it or sell it to create an endowment for the parish?

Throughout this year, there will be several meetings open to parish regarding the land.

Capital Campaign-Kitchen
Identifying the key capital expenses
Do we have a kitchen plan?

Kubicek introduced a new organizational structure for the church leadership.

Ministry clusters for church growth.

Stewardship- Spiritual Growth- Evangelism
Finance Spiritual Journeys Attracting new
Pastoral Care Youth Education Incorporating
Outreach Worship Community

Jennie Boyer further defined the idea behind this change in leadership format.

Questions the clusters hope to address
Where can we go? You came and you stay for a reason what is it?

We need to tell our story. Share and talk about it. The vestry can help.
Get stretched Parish life is one area we can reach out more.
In the disagreement we still love

Kirk gave thanks to variety of members for their Leadership roles.
Anne Pounder for her work with Parish Life
Tom Hesson for his work on the organ
Gina Arents for her work as a deacon and ongoing discernment for possible ordination to the Priesthood. The Vestry told Mary Glasspool during her visitation that the parish supported Gina and believed she would make a good priest.
Mary Marguerite Kohn for her pastoral care, counseling and her excellent preaching
The officers of the vestry and their work between meetings
John Francis for his tireless work as treasurer
Guy Hager upkeep of buildings, love of our history
Katherine Schnorrenberg for her work youth group, coffee hour, choir, registrar and all the other things he does
Joel Ballard as senior warden working so closely and well with the rector, officers and vestry
Greg Fraser best music director in the world
To his family Mallory, Harper, Kirk, and Cerny with out whom he could not do what he does every day

Mary Marguerite thanked the Parish for being her home a circle of friends she could not do with out.
She also thanked Kirk for being the heart of the Parish by supporting us when we need it and pushing us we need it.

The meeting closed with prayer at 12:50 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Annual Meeting Minutes 1/28/07

Present: Mary Marguerite Kohn, John Francis, Amy Francis, Guy Hager, Craig Stuart-Paul, Tracey Stuart- Paul, Matilda Shaffer, Anne Pounder, David Pounder, Gina Arents, Leigh Yeager, Jason McDuffie, Sallie Roberts, Tom Hesson, John Mc Sweeney, Beth McSweeney, Lalitha Samuel, Eric Samuel, Greg Fraser, Leslie Fraser, Ollie Hand, Steven Shore, Douglas Lloyd, Linda Lloyd, Diane Six, Dick Holland, Eileen English, Jeff Glenn, Lisa Mitchell, Angela Mitchell, Rita Buckingham, Guy Mitchell, Dick Chiroff, Sally Chiroff, Gloria Johnson, Raymond Johnson, Judy Stone, Andrew, Stone, Donald Cahoon, Elizabeth Cahoon, Joel Ballard, Karen Ballard, Sherry Kinslow, Armand Kinslow, Phillip Shaw, Katie Shaw, Debbie Bryan, Marty Camp Baxter, Tom Baxter, Suzonne Sage, Patricia Hand, Dale Henle, Mary Jane McMillan, Mina Uhl, Debra Boender, Katherine Schnorrenberg

The meeting began at 1120 AM with an opening prayer.

The minutes of the last meeting were approved with motion by Sallie Roberts and second by Donald Cahoon.

The nominations for vestry, PVRC, and Convention were announced.

Vestry: Angela Mitchell, Guv Mitchell, Eric Samuels
PVRC/Convention Karen Ballard

Donald Cahoon Made motion that the nominations be closed and Matilda Shaffer seconded. The new vestry and delegate were acclaimed by applause.

Outgoing vestry members and Junior Warden: Sallie Roberts, Doug Lloyd, Craig Stuart-Paul, and Guy Hager. were recognized for their service.

Incoming Junior Warden Craig Stuart-Paul was thanked for taking on a new role as Junior Warden.

The rector reviewed the accomplishments of the last year and looked ahead in to 2007.

Helped IAF become PATH
Gina Arents cleared to go to seminary
Starr Hall renovations
Valasco/Keegler Wedding
Dedication and recital of organ
Got titles to land reviewed and straightened out.
Had Site Survey done of property
2 year relief from diocese of full allocation
The Kitchen renovation should cost about $75,000, which will give us a dry and commercially compliant kitchen which along with Starr Hall would give us a revenue stream in rentable space.
Ministry Clusters are gone to be replaced by areas where growth can be focused on.
The Vestry wants us to grow spiritually so is planning to launch Connecting with God during Lent.

The treasurer’s report was presented.
The budgeted loss was $32,096.
The actual loss was $5,408.
The loss carried over is $12,000
The capital campaign has $74,082

The congregation then discussed the budgeting process, financial reporting and how to grow income.

Out of the discussion of the budget came the idea from members of the congregation for a retention committee. Phil Shaw agreed to take a list of those interested in participating and to come back to the vestry with a plan for trying to find out what we are losing members and not growing.

Greg Fraser, Tom Hesson and the choir were thanked for their gift of music.

The meeting ended with prayer at 12:35 PM.

Respectfully submitted,
Katherine Schnorrenberg
Registrar

Annual Meeting 1/27/08

The meeting began at 11:30 AM.

The minutes of the 2007 annual meeting were approved with motion made by Mina Uhl and second by Don Cahoon.

The nominees for vestry Tom Baxter, John French, and Phil Shaw were offered. The nominations were closed with motion made by Don Cahoon and seconded by Mina Uhl.

The Oath of Office was given to the new members of vestry.

The out going vestry members Ann Pounder, Sherry Kinslow and Debbie Bryan were thanked for their service.

Renewal and Growth met through the year preparing its report for the congregation.
PATH is growing through out the county and continues its work on affordable housing, transportation and youth issues.

St. Peter’s is sending a team to Start Up- Start Over which is a 5 day boot camp on congregational development.

The senior warden led a discussion of the proposed land sale.
Recap: A plat of the plot was given out went to the back to the diocese in December to show our progress. We have reported on progress over the last couple of years at annual meetings. Zoning, plat and proposed sale was presented to Standing Committee who has approved putting land up for sale.

Now the vestry is asking for parish approval to find a buyer for the land. If the parish says no all plans stop and the land continues only to cost the parish money.
A motion was made by Ann Pounder that the vestry using its existing committee structure be allowed to move forward gathering information, and projecting scenarios for disposal or sustaining the land. The motion was seconded by Greg Fraser.
The motion was passed with one abstention and one opposed

The treasurer’s report was presented and reviewed.

The vestry asked the congregation to approve our listing in a “welcoming” parishes.
Diane Six made the motion and Dick Holland seconded.
The congregation approved.

The congregation thanked Greg and the choir for wonderful music throughout the year.

The meeting ended at 12:45 PM

Attending: Katie Shaw, Amy Francis, John Francis, Raymond Johnson, Gloria Johnson, Sally Chiroff, Richard Chiroff, Tom Hesson, Dick Holland, Steven Shore, Debra Boender, Angela Mitchell, Ken Jennings, Jeanne McDuffie, Justin McDuffie, Nick McDuffie, Suzonne Sage Sharon Sachs, Marty Camp Baxter, Tom Baxter, Mina Uhl, Alexa Fair, Lalitha Samuel, Eric Samuel, Tom Donahue, John French, John Roberts, Kennette Brueggeman, Karen Ballard, Guy Hager, Cherl Putnam. Harry Putnam, Phillip Shaw, David Pounder, Mallory Kubicek, Kathryn Folk, Leslie Fraser, Greg Fraser, D John Ketler, Judi Mahaffey, Sherry Kinslow, Tracey Stuart-Paul, Elizabeth Cahoon, Don Cahoon, Diane Six, Eileen English, Jeff English, Matilda Shaffer, Katherine Schnorrenberg, Joel Ballard

Respectfully Submitted: Katherine Schnorrenberg, Registrar