St. Peter’s Vestry Meeting
3/11/2008
Meeting attended by: Mary Marguerite Kohn, Angela Mitchell, Tom Baxter, Guv Mitchell, Phil Shaw, Eric Samuels, John French, John Samuels, Andrew Stone, Beth McSweeney
The meeting convened at 7:40 p.m.
Bible Study and prayer requests were followed by:
¨ Correction to February Minutes, as follows – regarding notation, “Eric suggested that we have an annual event” should also note, “for sign-up for ministries”
¨ Andrew moved and Guv 2nd to accept amended minutes for February, 2008 meeting
¨ It was noted that the bracket installed by Dave Bryan to hold the processional cross looks great
¨ Reports:
o Finance: Rents are paid up to date, everything “normal” right now. Running about a $36K deficit, some bills are pre-paid to decrease the number of checks being written. MM noted that someone in the parish plans to give a lump sum to the church. John French suggested “Accounting 101” for the Vestry to help us understand what we read on finance sheets, at some point in future meeting, possibly @ April meeting?
o MM noted she went to a “meet the candidates” session recently regarding the candidates for bishop. Also, Adult Forum – to discuss Bishop Walk-About. MM noted that @ the baptism @ last Sunday’s service, 2 couples from the group of family/friends attending the baptism expressed interest in attending St. P’s.
o Rector’s report reviewed in Kirk’s absence:
§ Who is to go to StartUp/StartOver conference?
§ National Day of Prayer Service, 5/1/2008 (1st Thursday of May). MM will talk w/Kirk about possibility of moving Feast of the Ascension service to Sunday, so as to separate the two services.
o Jr. Warden – no report
o Sr. Warden – no report
¨ Old Business:
o “Mr. Somebody” – Guv has an idea of what to use
o Committees – need to tease out what everyone was/will be responsible for.
o Communication is definitely needed; use of newsletter every 2 months (vestry and/or committee members need to provide articles). Bulletin boards/email/web needed to post information for members to see/have access to.
o Angela will be having knee surgery, so please keep her in our prayers
o John and Jane Bergman – need to reach out to them; haven’t been back to church in a while (since her knee surgery)
o Kitchen floor – Andrew brought samples of the floor colors; it was decided that lighter colors may be a good idea, and to get input from parish members on Sunday during coffee hour.
¨ New Business:
o Email of reports and agenda prior to Vestry meeting needed so we can be better prepared and apply our meeting time as efficiently as possible. Vestry discussed that we should email the reports out at least by the Friday prior to the Vestry meeting, and for members to read the reports in advance. This would help save time for other items for discussion if needed. Members noted wanting to know ahead of time when a new business item is needed on the agenda. Phil volunteered to email a reminder to everyone re: same. Phil motioned, John French 2nd.
¨ Groups for Committees:
o “House” – Andrew, John Francis, Craig
§ To cover kitchen, finance, land issues
o “Understanding God and Ourselves” – John French, Don, Guv, Tom
§ To cover Healing and Reconciliation, Spiritual Formation, Communication and Listening, Worship/Sunday School and Youth, Pastoral Care, Spiritual Growth, Communication
o “Community” – Eric, Beth, Phil, Angela
§ To cover Hospitality, Outreach, Our Church, PATH, Connecting, Reaching Out, Holy Hospitality
o Andrew and Katherine indicated previously that they were interested in serving between “House” and “Community” to help bridge several different needs
¨ Webmaster: Are we limited to current? What is our contract? This was suggested as needing to be pushed to a later discussion @ another Vestry meeting.
¨ Hospice – 20 hours training required; looking into possibilities for expanding our ministries
¨ Newcomers – Anne Pounder has offered to head this up
¨ It was suggested that it might be helpful if we had some updates on what help we are providing to the community (money and/or food), and that this might help w/donations if the membership sees how we are helping others.
¨ Renewal and Growth – we need to discuss and revisit this next month in Vestry
Vestry meeting was concluded after communion and passing of the peace at 9:30 p.m.
Respectfully submitted,
Beth McSweeney
Wednesday, April 9, 2008
2/19/08 Vestry Minutes
St. Peter’s Vestry Meeting
2/19/08
Meeting attended by: Fr. Kirk, Mary Marguerite Kohn, Joel Ballard, Angela Mitchell, Eric Samuels, Don Cahoon, Guv Mitchell, Tom Baxter, Beth McSweeney
The meeting convened at 7:30 p.m.
Bible Study, prayer and listening post were followed by:
¨ Minutes from previous (January) meeting accepted as written
¨ Treasurer’s report, presented by Kirk in John Francis’ absence
¨ Rector’s report – Kirk thanked everyone for participation in the Vestry Retreat. Kirk noted that some office hours are being covered by volunteers and Brenda is holding her own at this time, considering her time limits. At this time, some tasks are falling to Kirk and John that normally would have been covered by Bev. Smith Ave’s oil tank needs to be replaced, and there are roofing issues that need to be addressed, lighting upgrades are needed. Small groups need to re-group. Brackets that hold the processional cross have been replaced thanks to Dave Bryan. We are exploring replacing the sanctuary lamp due to some irreplaceable parts. Some fluorescent indoor and photocell outdoor lights replaced. BGE knocked down the light @ the bottom of the hill; getting any movement from them for replacement may be an issue.
¨ Senior Warden report – Electrical repairs; lighting and wiring upgrades (mainly safety upgrades)
¨ Junior Warden – no report
¨ MM will be leading a “spiritual listening” group. She anticipates that there would be room for a maximum of 6 people in addition to her, due to the nature of the type of group.
¨ Building Together groups:
- Phil reported on the meeting with the parish on 2/17 regarding “Building”; March 1st the food pantry is to be replenished by Armand Kinslow’s scout troop.
- Craig Stuart-Paul took notes on the “House” portion of the meeting
- John French took notes for the 3rd group
- Eric will start us moving again via email on our groups. We need to organize sub-committees and get parishioners involved
- There was a request to list the “original” groups (service/outreach, worship, evangelism, education, pastoral care, stewardship)
- We need to have our groups cover the areas that were originally covered by the 9 groups
¨ Kirk described the idea of “Mr. Somebody” (a cut-out of a person that we could attach sticky notes to of things that “somebody” needs to do to encourage volunteerism in the parish).
¨ There is a “Holy Hospitality” book on its way that looks at every aspect of parish life – Kirk will be talking with Phil Shaw and Anne Pounder
¨ Eric suggested that we have an annual event
¨ Kirk noted that there is no July 4th service
¨ Bishop visit (annual visit) will be the 1st Sunday in June (which is June 1st)
¨ Confirmation will be at the Baltimore Cathedral on March 30, 2008.
¨ Stewardship/Finance could look at pricing of utilities, and other possible vendors, due to costs of utilities.
¨ Mardi Gras – it was noted that “family style” service of food seemed to work well to promote everyone being able to spend time with each other (this was an Anne Pounder suggestion); we also requested that everyone go up for the service and any “clean-up” volunteers were asked to not miss out. This seemed to work (no one stayed down, but Starr Hall was cleaned up quickly). Beth thanks everyone for their help!
¨ Meeting concluded at 9:30 p.m. Respectfully submitted by:
Beth McSweeney
2/19/08
Meeting attended by: Fr. Kirk, Mary Marguerite Kohn, Joel Ballard, Angela Mitchell, Eric Samuels, Don Cahoon, Guv Mitchell, Tom Baxter, Beth McSweeney
The meeting convened at 7:30 p.m.
Bible Study, prayer and listening post were followed by:
¨ Minutes from previous (January) meeting accepted as written
¨ Treasurer’s report, presented by Kirk in John Francis’ absence
¨ Rector’s report – Kirk thanked everyone for participation in the Vestry Retreat. Kirk noted that some office hours are being covered by volunteers and Brenda is holding her own at this time, considering her time limits. At this time, some tasks are falling to Kirk and John that normally would have been covered by Bev. Smith Ave’s oil tank needs to be replaced, and there are roofing issues that need to be addressed, lighting upgrades are needed. Small groups need to re-group. Brackets that hold the processional cross have been replaced thanks to Dave Bryan. We are exploring replacing the sanctuary lamp due to some irreplaceable parts. Some fluorescent indoor and photocell outdoor lights replaced. BGE knocked down the light @ the bottom of the hill; getting any movement from them for replacement may be an issue.
¨ Senior Warden report – Electrical repairs; lighting and wiring upgrades (mainly safety upgrades)
¨ Junior Warden – no report
¨ MM will be leading a “spiritual listening” group. She anticipates that there would be room for a maximum of 6 people in addition to her, due to the nature of the type of group.
¨ Building Together groups:
- Phil reported on the meeting with the parish on 2/17 regarding “Building”; March 1st the food pantry is to be replenished by Armand Kinslow’s scout troop.
- Craig Stuart-Paul took notes on the “House” portion of the meeting
- John French took notes for the 3rd group
- Eric will start us moving again via email on our groups. We need to organize sub-committees and get parishioners involved
- There was a request to list the “original” groups (service/outreach, worship, evangelism, education, pastoral care, stewardship)
- We need to have our groups cover the areas that were originally covered by the 9 groups
¨ Kirk described the idea of “Mr. Somebody” (a cut-out of a person that we could attach sticky notes to of things that “somebody” needs to do to encourage volunteerism in the parish).
¨ There is a “Holy Hospitality” book on its way that looks at every aspect of parish life – Kirk will be talking with Phil Shaw and Anne Pounder
¨ Eric suggested that we have an annual event
¨ Kirk noted that there is no July 4th service
¨ Bishop visit (annual visit) will be the 1st Sunday in June (which is June 1st)
¨ Confirmation will be at the Baltimore Cathedral on March 30, 2008.
¨ Stewardship/Finance could look at pricing of utilities, and other possible vendors, due to costs of utilities.
¨ Mardi Gras – it was noted that “family style” service of food seemed to work well to promote everyone being able to spend time with each other (this was an Anne Pounder suggestion); we also requested that everyone go up for the service and any “clean-up” volunteers were asked to not miss out. This seemed to work (no one stayed down, but Starr Hall was cleaned up quickly). Beth thanks everyone for their help!
¨ Meeting concluded at 9:30 p.m. Respectfully submitted by:
Beth McSweeney
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