Vestry Minutes 2/10/09

Present: Schnorrenberg, Kubicek, Pounder, Samuel, O’Dell, Boyer, Shaw, Francis, Baxter, Kohn, G. Mitchell, French, Hager, A. Mitchell

Absent: Stuart-Paul

The meeting began at 7:35 PM with prayer, Scripture and Listening Post

Listening Post
Redoing Vestry Agenda/Structure
Sets Goals and Areas of Responsibility
3 minutes with MM
National Day of Prayer
MMK Service
8X8 Posts for signs

By Friday before the Vestry Meeting need action items

Minutes of the previous meeting were accepted.

Treasurer’s Report
As of Dec, we carried over a deficit of $13K. At the end of Jan, we had a deficit of $36K. The difference was primarily paying 1/3 of our yearly diocese allocation, only 3 weeks of donations were counted since one week was missed, and donations generally go down in Jan.
We borrow against the capital improvement fund to pay bills and then we pay it back.

Rector’s Report: some new expenses regarding rectory repairs and duplex
Furnace repair $275
Furnace repair $ 145
Oil Delivery 250 gallons @ $2.42
Wiring Issues $3,045 Aluminum and copper wiring to be fixed this is end fix not a complete rewire.
Oil Tank $1000
Duplex
Furnace and Hot Water $5600
Oil Delivery 250 gallons @ $2.42
Does the rent get separately listed to cover the maintenance? Not separate but usually does cover. These expenses are extraordinary.
These expenses are not reflected in the deficit.

Baxter said the Finance, Stewardship, Audit Committee is going to look at distribution of assets.

French reminds us that being a Landlord is not our highest calling and we need to look to rectify this if possible.

The vestry prayers were reviewed.

Senior Warden’s report presented. New Members Dinner 4/24/09

Resolution to spend $1500 on green bags Hager, motion G Mitchell seconded. Vestry Approved.

New copier works and made the bulletin.

Reworking structure of vestry meeting ideas were thrown out and will be worked out with small group meeting with Kirk and Anne.

Baxter - says that we need more time to discuss business and has questions about Eucharist at the end.
Shaw - more time for business and more time for open discussion. We have to take care of business and fiduciary matters. Can we meet downstairs?
4 for downstairs - 6 for do not care - 4 up here
Kubicek -we are closer and no side bar conversations and more effective.
A Mitchell going later is hard.
Shaw -could we start at 7:00?
French - do we need reports on the agenda?
French - I like meeting up here but I think we lack discipline.
French - remember Roberts rules of order
Schnorrenberg - could remind people of the time.
French - I like the Listening Post being the agenda and is there parish info and a time for members to come to us with motions
Kubicek - remember Fridays to get the report.
Shaw, French, Pounder and Kubicek to meet as the small group

Liaison areas of responsibility-

G Mitchell Spiritual Growth contacted Ann Ritcher at Diocese and got a feed back each month will give an example of spiritual growth. Blog to come
Eric Samuel-Welcoming and Evangelism Spring Calendar, MMK Service, National Day of Prayer etc…
Richard Odell Communication Committee Sub committee Web Page, Newsletter, Email, will get back to vestry with changes coming.
Jennie Boyer Spiritual Formation Gathering information about what is happening in Sunday School.
John French Worship very excited about out prospect of changing services. Spoke to Don Cahoon about continuing on Committee, Went to Centering Prayer wants to promote it.
Phil Shaw- Outreach- Route 1 is great and active. Excited by the energy here. Phil wants to be used as a contact well.
Baxter Finance, Stewardship, Audit is formalizing Staurt-Paul, Hager, Chiroff, Hand, G. Mitchell good group to gets busy.
A Mitchell Vestry Minutes 1/13/09Cards, Meals and Flower Ministry is a possibility. Recycling the Altar Flowers
Hager Hospitality is a warm and inviting place and to take charge of events. Try to make How To Event book.

Pounder- Guest and New Members –Mass Mailing Proposal
The Guest and New members committee is requesting funds to launch a direct mail campaign to advertise our Easter Services and Activities
Cost: 5,000 Printed 4 ¼ x 6 post cards $850
5,000 names and addresses including labels $340
Postage $1400
Motion by Shaw second by French
Discussion-A Mitchell cost is a concern. Could we disseminate this to the parish to see if we could pay for it with out incurring further costs?
G Mitchell agrees about costs. Baxter too. Baxter says can we do this and then ask for off set cost. Shaw does not like asking for money. Pounder getting our name and info out in the community- French did we discuss likely households in the area. Percept is based on the census of 8 years ago.

The vestry approved the expenditure with the proviso that donations be sought to help defray the cost.

Kohn is still looking for participants for her thesis survey. She printed up cards to pass out with the invitation.

The communications committee met and discussed the website and its maintenance and structure Kubicek and O’Dell to meet to discuss further.

A Mitchell asked about the feasibility of producing a pod cast or a recording of the Dupre Stations of the Cross.

National Day of Prayer service discussed. Samuel to get information from county to put up posts for banner signs on easement.

Respectfully Submitted
Katherine Schnorrenberg
Registrar