Vestry

Vestry Minutes 4/12/10

2010-06-07T07:32:00.000-07:00

Present: Shaw, Roberts, French, O’Dell, Hand, Arents, Boyer, Schnorrenberg, Kohn, Kubicek, K. Mitchell, Francis

Absent: Hager, Stuart-Paul, Pounder, Baxter

The meeting began at 7:30 PM with prayer, scripture, and listening post.

Agenda: Discussion of Vestry of changing the meeting time
Diocesan Allocation
Bake Sale Money
Vestry Prayer
One Sunday a month communication Sunday proposal delayed till May Meeting

The vestry accepted the minutes of the previous meeting.

Rectory needs new tenant.
Treasurer report accepted.
Co-Rector Kubicek report Pat Hand asked question regarding the costs of repairs to church from snow. Kubicek said adjuster from insurance under appraised and it is still being worked out.

Next month will try meeting at 7:00 PM and evaluate.

Diocesan Allocation allows us to do work outside our doors with in and without our diocesan. Bishop Sutton offers a 2% discount for this year only.
It is $700 give back to us Roberts made motion to take the 2% and Mitchell seconded. John thinks we should not take it. Richard thinks we should we let the diocese keep it. Boyer made amendment to motion that if we keep the money it go toward the VBS. Arents seconded. Roberts agreed to the amendment. Vestry voted and agreed to VBS getting the money. No abstentions or nays

Mitchell moved that the money from the Bake Sale at Cherrybration Celebration in Ellicott City go to the discretionary fund. French seconded vestry voted and approved.

Pat Hand as vestry Facilities Liaison is wrapping her arms around what this entails and what projects we can undertake.

Addendum to Kubicek’s report met with Tom Baxter about planned giving and forming a capital campaign to form an endowment. Both things are still works in progress.

Yom Hashoah speaker will be at 8:30 service and then between the services.

John French talked about survey responses at this time we have 18 written responses. We have some interesting ideas that worship cmte will look at as we delve it further after 25th Vestry will devote time at the next meeting.

Vestry members and officers who have not submitted prayers need to get them to Kirk as soon as possible.

The meeting ended 8:35 PM with Eucharist
Respectfully Submitted
Katherine Schnorrenberg

Vestry Minutes 3/9/10

2010-04-30T13:19:00.000-07:00

Present: Kohn, Pounder, Roberts, Baxter, O’Dell, Shaw, Mitchell, Boyer, Hager, Schnorrenberg
Absent: Kubicek, Francis, Stuart-Paul, Hand

The meeting began at 7:33 PM with prayer, scripture and listening post.

The minutes were of the previous meeting were accepted by the vestry.

Co-Rector’s Report-Kohn Update on celebration of new ministry service on the 4/11 with mutual ministry components and explained out the giving and receiving of the gifts captures the spirit of our ministry together.

Senior Warden Report discussion Guest & New not being chair anymore, Hopes Evangelism Liaison will serve on committee. Family Lenten Night next Tuesday. COME!

Elizabeth Cahoon wants to do a New St. Peter's Episcopal Church Cookbook the vestry supported proceeding further and getting the business plan before any outlay of money.

Coffee Hour in Kitchen evaluation is in there during Lent but will be in Starr Hall on Easter, and Sunday What is the feeling out there? Is it welcoming? Shall we put it on the next communication meeting? Litmus test first step to know what is happening.
Once a month have communication/coffee Sunday with no adult meetings Hager and Boyer to write a proposal about one Sunday a month thing.

Proposed by John and approved by the worship committee Survey for service evaluation send them by mail and email, sheets at church and have a communication Sunday meeting April 25. Vestry approved.

The vestry discussed changing the meeting time to 7:00 PM.

BHAG We need a Goal we need energy listen to the spirit

Pounder was having trouble coming to a big idea and then came to an idea of Evangelism/Incorporation as our big idea.

Here are Anne’s thoughts:

A strong centered fully incorporated church will attract and keep membership. These are ideas to further this BHAG.

Worship
Are we transforming?
Are we challenging?
Are we comforting?
Can we be the church willing to try the new thing? Do we want to be?

Outreach
Form a committee.
Route 1 incorporate a bigger group of helpers
Reconnect with Rebuilding Together
Become more active with PATH

Stewardship/Finance
Have a Stewardship Chair from outside the vestry
Have campaign planned over summer.

Stewardship of Plant
Form a committee
Have planned work days through out the year to keep up our plant maintenance matters if it looks like we do not care then that is reality.
Renovation of Christian Ed Spaces
Starr Hall paint
Office Exterior Painting
Garden and tree tending

Green Team
Look for grants and tax credits we can get to help off set costs of becoming greener
Look and see what others might be doing in the way of being green.
Have a class on the do’s and don’ts of recycling
Organize Volunteers to take church recycling to dump

Communications
Have communication Sunday 4 times a year not including the annual meeting.
Communications could be the gate keeper for these meetings and what is discussed
Continue to improve the newsletter, website and emails as ways of improving communications
Take on upkeep of bulletin boards except the Photo Board

Hospitality
Form a committee
We do much well but we must incorporate new people into roles at each event.
Teach the history of our traditional events while expanding them to the broader public.

Christian Formation/Education
Form a committee
Have summer speakers once to twice a month June-July-August as a single lecture parish wide class in Starr Hall
Publicize the Pageant outside the parish.
Bring back youth group ages 12-18 once a month Friday nights

Vestry Liaison Positions

Worship - John French
Financial Stewardship - Tom Baxter
Outreach – Phil Shaw
Facilities Stewardship – Pat Hand
Communications – Sallie Roberts
Hospitality – Anne Hager
Christian Formation – Jennie Boyer
Pastoral Care – Richard O’Dell
Incorporation – Kennette Mitchell

The meeting ended at 9:20 PM with Eucharist

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 2/21/10

2010-04-30T13:16:00.000-07:00

Pounder, Francis, Mitchell, Boyer, French, O’Dell, Roberts, Schnorrenberg, Baxter, Hager, Kohn, Stuart-Paul, Kubicek

Absent: Shaw, Hand

The meeting began at 12:00 PM with bible study and listening post.

The minutes of the previous vestry meeting were accepted.

Treasurer Note the snow has put it over 4,000 in snow removal and direct deposit is set up for all employees.

Gutters and a light fixture and a window are damaged by the snow and ice Craig to go around and get info for the insurance. Also wishes to look into a new heat pump for the office.

Baxter made motion to make the Green Team a committee. Approved by the vestry with no discussion

Put on the next meeting the evaluation of the service schedule change

July 12-16 Vacation Bible School Day and Night sessions

Lenten intergenerational night 3/16/10 6:30 to 8:30 PM

BHAG - Big Hairy Audacious Goal!
Transformative, Pushes our comfort level out, A Big Idea

Renovate/Update Classrooms for Christian Education
Summer Camp Utilizing Preschool
Renovation of classrooms increases involvement in teaching
We Want to Belong
First impressions are huge
Component of Worship Service that could be carried in to the week.
More modern/interactive worship
A service at a different time
Become a bigger presence in the community invite them in
More of a Merging of Korean/St. Peter’s Congregation
More interaction with preschool
More opportunities to share faith, gifts to help with the community
Involve a larger percentage of the community in out reach projects
Grow spiritually to better prepare us to share out faith.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 1/12/10

2010-02-23T06:14:00.001-08:00

Present: Stuart-Paul, Baxter, Francis, Pounder, Kohn, Kubicek, Schnorrenberg, Hager, Shaw, O’Dell, G. Mitchell, Boyer, French,

Absent: Samuel, A. Mitchell

The meeting began at 7:35 PM with prayer, scripture, & listening post.

The minutes of the last meeting were accepted by the vestry.

The treasurer presented the proposed budget.

Co-Rector Kohn report: Is trained in the safeguarding the church (sexual exploitation prevention training) vestry is required to do 3 hour training will set a date for us to attend.

Co-Rector Kubicek The railing project is complete and the discretionary fund is still frozen from a check scheme. Kirk assured us that 98% of our clients are good people who just need help.

Senior Warden had nothing to add to her emailed report.

Junior Warden Thanks finance committee for Capital Improvement Fund and when we get a list going he is going to look project manager to help run things.

Boyer made motion to discuss the budget and Hager seconded

Boyer asked what income is steady and dependable in terms of coming in?
Will the escrow get something each month and the answer no.

Shaw asked about the compensation package for Kirk in regards of health insurance.
The answer is the combined comp package of Kirk and MM is equal to one priest.

The vestry voted and the budget was approved.

Advertising- Phone Books Patuxent Publishing, Yellow Pages and Yellow Book These are done for at this point for 2010. John wants a decision for 2011.
Communication Committee will work on this and report on it next meeting.

French reported on vestry Elections- two people have committed to being candidates and several others are considering running.

Vestry Dinner at Hager’s on 1/29/10.

The meeting ended at 8:55 PM with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 12/14/09

2010-01-27T05:47:00.000-08:00

Present: G. Mitchell, J. Boyer, R. O’Dell, P. Hand, P. Shaw, T. Baxter, K. Schnorrenberg, A. Hager, A. Pounder, J. French, Kohn, A Mitchell

Absent: Stuart-Paul, Samuel, Francis

The meeting began at 7:30 PM with prayer scripture and listening post.

The minutes of the previous vestry meeting were accepted.

The parsonage allowance resolution was presented for review and approval.
Motion made by French, Second by G. Mitchell. Vestry approved resolution.

Senior Warden’s report thanks Guy Hager for the window project, Guv Mitchell for assisting with Route 1 meal coordination, Craig Stuart-Paul for directing the pageant, Richard O’Dell for doing the leg work so we can put things out for publicity with the Howard County Board of Tourism.

Tom Baxter talked about proposed budget and stewardship we are at 59 pledges $198, 408.
Finance and Stewardship took a long look at where we have been and where we are presently. Approximately 94% of budget is mandatory expense such as building, payroll, and allocation. That leaves about 6-7% for discretionary mission and outreach.
Tom asks the vestry to think about the numbers and tell the committee what changes are needed via email by December 30th At that point the committee is consultation with the Senior Warden will decide if the vestry needs to have an additional meeting prior to the regularly scheduled January meeting..

John French spoke regarding vestry nominations. John has talked to about ten persons and so far none has committed to run seven have declined three or four people are still considering whether or not to serve. John needs other names to approach.
John would like an announcement from the co-rectors to get them to serve and a letter from Senior Warden and an announcement from vestry member.

The Worship Committee is looking for input from the vestry in how to ask the congregation how they feel regarding our worship changes. Please send any suggestions to John French via email.
We would like to have Bishop Rabb come to celebrate at a celebration of the new ministry of Mary Marguerite as our co-rector. The bishop is presently slated to come April 11 so this may when this event takes place.

Announcement placement change: Pastoral care announcements just before Prayers of the People, general announcements just before reading the Mission Statement at dismissal; the pull-out sheet was noted as an excellent help and may reduce the need for so many announcements; intinction announcement will be printed in the bulletin.
FMM – Route 1 –Guv Mitchell going well more people to feed. Kennette Mitchell is Vice President of the Ellicott City Kiwanis and is going to try to marry our work with route 1 with out reach that they do.
Phil .Shaw –Outreach report Route 1 went a couple of times to work on computers. Route 1 is in need of a monetary donation if possible.

Kirk announced that the McDuffie’s have closed the gap on paying for the Stained Glass window repairs as a memorial gift in honor of Ray Herron.

The meeting ended with Eucharist at 9:10 PM

Katherine Schnorrenberg
Registrar

Vestry Minutes 11/09/09

2009-12-15T11:56:00.000-08:00

Present: Schnorrenberg, Kubicek, Kohn, Pounder, O’Dell, Shaw, French, G. Mitchell, P. Hand, Baxter, Boyer,

Absent: Hager, Stuart-Paul, Francis, A. Mitchell, Samuel

The meeting began at 7:32 with prayer, scripture and listening post.

The minutes of the last vestry meeting were accepted by the vestry.

Kubicek- has met with first elevator contractor. Also met with stair lift company and a railing for stairs, some progress on cross for the steeple spoken with fabricator in Tennessee.

Shaw to find out about possibility of cell phone tower on the property

Kohn- Jan 9 Safe Church Adult Sexual Misconduct

Senior Warden’s report guest and new member recap by me otherwise wait and see.

Junior Warden’s report night light may need to get an electrician. List of maintenance issues

Advent Craft Day is we having it? Green Team talked about a family advent craft day. Vesta Ellerbee wants to have a simple knitting class.

John French has started getting a list of names for vestry election together perhaps by next meeting.

Pledges as of today 30 cards $93,702.00.

Dreams – Balanced Budget, Pastoral Care and pledges to 400 in 5 years, bring back the tract rack, bigger presence in the community.

Pledge card in each bulletin; reprint a quote from someone, a dream, a letter from the co-rector’s

The meeting ended at 8:40 PM with Eucharist

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 10/12/09

2009-12-02T07:28:00.000-08:00

Present: Schnorrenberg, Shaw, A. Mitchell, G, Mitchell, Kubicek, Francis, Kohn, Pounder, Boyer, Hager, Baxter, P. Hand, French,

Absent: O’Dell, Samuel, Stuart-Paul,

The meeting began at 7:30 PM with scripture, prayer and listening post.

The minutes were accepted by the vestry.

The treasurer’s report was accepted by vestry.

The rector’s report (Kubicek)
Hosting Jesse delight.
Diane Six thanked for her work on the signs
Joan Stokes trying to deliver altar flowers to people looking for help with this new mission
Christmas Eve services 4:30 PM and 9:00 PM
Epiphany will be on its date Wednesday January 6, 2010 at 7:30 PM with covered dish at 6:30 PM.
8:30 AM is the larger of the two services attendance is level to a little larger.
Kirk is providing tutorial to a young man about alcohol and drug abuse.
Thanks to anonymous memorial gift of $6,000 and the women of the church giving the No Price Sale $1400. We are on the more than half way toward the goal of 10,000.

The rectors report (Kohn)-New acolytes coming and need vestments washed. Matt Pounder Drew Stone, Aaron Amaker.

Pounder-Try to send agenda items ahead of time.

Worship Communication Sunday needs to be planned KLS to check minutes as to when that was to be done. Also talk about work of the worship committee.

Stewardship Communication Sunday plans
Baxter gave overview of the plan of the meeting.
Discussion then ensued regarding the plans for the 18th.
Kohn went over the plan for the stewardship plan.

Capital Improvement Fund Issue.
See John’s note
John Francis made motion to use funds to pay rectory costs and Hager seconded.
Discussion ensued regarding the Capital Improvement Fund.
Vestry approved the motion.

Route 1 Homeless Ministry
Gina Arents at the behest of Kohn and Kubicek to find some one to be coordinator
If we can not find some one to coordinate the ministry how else can we contribute?
Needs some one to liaison with Route 1 and then send the emails out.

Elevator discussion was had by the vestry and how to approach investigate its doable or not. Kubicek will talk to Stuart-Paul about a plan to investigate elevator feasibility and talk to Holy Apostles Arbutus who has recently installed an elevator.

The meeting ended with Eucharist at 9:30 PM

Respectfully Submitted
Katherine Schnorrenberg

Vestry Minutes 9/14/09

2009-10-14T10:13:00.001-07:00

Present: Schnorrenberg, Kohn, Boyer, O’Dell, Francis, Kubicek, Pounder, Hager, A. Hager, G, French, Baxter, A. Mitchell

Absent: Samuel, G. Mitchell, Stuart-Paul,

The meeting began at 7:32 PM with prayer, scripture, and listening post.

Guy Hager making a proposal to make a special fund to raise money to repair the stained glass windows in the church guy would look primarily for people outside the parish to help fund this perhaps descendents of the memorials. Approx cost is 10,000. ½ for St. Peter to be repaired and the other half for the smaller windows
A. Hager made a motion to open discussion. Baxter seconded
Discussion ensued.
Vestry voted to create a special fund for restoring the windows and for Hager to be the point person to raise the money.

Vestry accepted the minutes.

Treasurer presented his report.

Co-Rectors report –Kubicek is working on railings on our hall steps and a bars in bathrooms. New Korean congregation is possibly coming.
Cross on the steeple has become more complicated

Co-Rector report –Kohn painting of the office and getting settled in her new role

Senior Warden thanks to Schnorrenberg and Diane Six for the parish directory, finishing the kitchen and signs. Get people to come to the retreat.

Jennie Boyer Christian Ed Liaison said that Jesse needs a ride and a place to stay. Schnorrenberg volunteered

Schnorrenberg presented an estimate from sign-a-rama regarding the replacement and new installation of outside signs.

Shaw motion and Hager second to discuss the signs. Discussion ensued.
Motion to spend the money on the signs passed with one abstention by French and one no by Baxter.

John French to start recruitment of vestry and revision of vestry by-laws. Shaw, Baxter and G Mitchell to assist with recruitment.

Baxter expounded on the up coming parish retreat.

Baxter needs stretch budget wish list items sent to him two weeks from tonight.

Pounder requested mutual ministry information for next meeting and how can we evaluate and judge the health of St. Peter’s.

The meeting ended at 9:05 PM with Eucharist

Respectfully Submitted
Katherine Schnorrenberg
Registrar

St. Peter's Episcopal Church

2009-09-16T13:35:00.000-07:00

Vestry Minutes 8/11/09

2009-09-16T12:31:00.000-07:00

Present: Boyer, O’Dell, Pounder, G Mitchell, Shaw, Schnorrenberg, Kubicek, Baxter, Francis, Hager,

Absent: Kohn, Stuart-Paul, A Mitchell, French, Samuel,

The meeting began at 7:35 PM with prayer, scripture, and listening post.

The minutes of the June 2 and June 23 meeting were accepted.

The treasurer presented his report. (highlights)

July Net (69,348)
June Net (55,152)
March Net (51,199)

Rector’s Report (highlights)
Change Flow of driving
Report all vandalism
Crab Feast More at the door.
Rodem Korean Church has left us.

Senior Warden encouraged people to turn in their reports.
Thanked Tom Baxter for his work on the co-rector letter of agreement.

Stewardship Campaign
September 26 retreat then October 18 Communication Sunday
Have a narrative budget retreat day.
Makes budget into forms of ministry
Each form gets a percentage of the allocated monies.
Total up volunteer hours in each category.
Gather stories for each ministry
Commission a group to then write a narrative budget
What kind of Church do you want to be?
Peanut Butter or Steak but you got to pay for it.
The narrative says who we are and where we are.

How are we recycling since the county is not picking up anymore? Co-Op?
Guv and Phil will work on it for next month.

The meeting ended at 8:50 PM with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 6/23/09

2009-08-13T07:20:00.000-07:00

Present: Kubicek, Schnorrenberg, Pounder, O’Dell, Shaw, Kohn, Stuart-Paul, D. Six, Baxter, G. Mitchell, A. Mitchell, Hager,

Absent: Francis, French

The meeting began at 7:30 PM with prayer scripture and listening post.

The Treasurer’s report was presented

The rector let us know that the front steps of our church were hit by a car and that repairs will be needed.

Baxter reported that the Audit took place and we are waiting for the report from Karen Stewart.

Senior Warden reports 34 children are participating in VBS. The young persons and preschool parents have really pitched in this year to make it happen.
Pounder has some personal physical stuff dealing with and may be also gone some in July.

Junior Warden reports stripping should take place soon and that he can install the hood when it arrives.
We should also have the cross repaired as soon as the insurance frees the money. Craig will do a roof inspection and tend to loose flashing and resealing the sky lights.

Admin report: Discretionary Fund scamming getting more prevalent.

O’Dell made motion to accept the Co-Rector proposal and to move forward with implementation. Boyer seconded it.

Baxter spoke to Stewart Wright Director of Human Resources at the Diocese regarding our proposal and the contracts by the 1st of September. With part time rectors an annual review is required.

Mutual Ministry review is required by diocese Vestry, Rectors, Congregation has to review.

Committee will be Stuart-Paul, Pounder, Baxter, Kubicek, Kohn, and Stuart Wright.

Pounder- Comments she has garnered. If someone leaves does the other become in charge. Is there mediator solution if there are irreconcilable issues?

Kubicek there is a plan in place in the diocese if needed.

Vestry approved with on nay by G Mitchell and one abstention A Mitchell

Diane Six from Guest and New Members shared proposal to redo out door signs and add indoor signage.

Hager proposes that we do the outdoor signs and we do the installation ourselves.
G Mitchell seconded.

Richard pointed out we need an additional handicapped signs to get people to the parking.

Vestry discussed how many and where signs placed.

Angela asked if it would be possible to get the garden weeded.

Baxter pointed out we need that we to have a plan for the budget and stick with it.

August 22 is the Crab Feast.

September 13, 19 potential dates for Pig Roast.

Shaw reminds us Kim Coble is coming Sunday.

The meeting ended 8:50 PM.

Vestry Notes 6/2/09

2009-08-13T07:19:00.000-07:00

Vestry Meeting
June 2, 2009

Present: Kirk Kubicek, Mary-Marguerite Kohn, Anne Pounder, John Francis, Eric Samuel, Guv Mitchell, Angela Mitchell, Phil Shaw, John French, Tom Baxter, Richard O’Dell, Anne Hager, Jennie Boyer

Absent: Craig Stuart-Paul, Andrew Stone, Katherine Schnorrenberg

The Vestry met for its monthly meeting. Fr. Kirk called the meeting was called to order at 7:35. The Vestry members engaged in reading and discussing John 3: 1-17. This was followed by the sharing of prayer requests.

Fr. Kirk distributed a printed statement from himself and Mary-Marguerite. Full text of the announcement is attached to these minutes. The statement was a proposal for Fr. Kirk to take a part-time position at St. Timothy’s school and go part-time at St. Peter’s. Mary-Marguerite would become a co-rector with Fr. Kirk at St. Peter’s.

Fr. Kirk explained that this proposal was born out of a desire to keep Mary-Marguerite at St. Peter’s now that she has graduated. The church cannot afford to pay her a living salary and continue to pay Fr. Kirk a full-time salary. Fr. Kirk has received an offer to become chaplain at St. Timothy’s school. By taking this position and going to a part-time salary, the church could afford to pay Mary-Marguerite a salary.

Senior Warden Anne Pounder reported that after receiving the proposal earlier, she had visited with Bishop Rabb to discuss the possibilities. She reported that the Bishop was extremely helpful and offered several suggestions. Anne reminded the Vestry of the Start Up/Start Over stage that St. Peter’s is in. The guideline of the Start Up program is for the church to find what they do well and do it better. She felt that the co-rector concept would allow the church to tap into the talents of two people and thus gain new energy for the church. We would have the bonus of two experienced people who have a good perspective and gifts to help the church find those areas that it is good at and to find ways for the church to improve in those areas.

Mary-Marguerite explained that she had questioned staying in the parish and tried to determine if it would be good for her and for the parish. She met with Bishop Sutton and discussed this. The Bishop suggested that the diocese could use her training and education. As it becomes necessary, the diocese could refer pastoral counseling situations to her. He also felt that she could begin to build a private practice, occasionally do work for the diocese and handle the duties of a co-rector at St. Peter’s. With those comments, Mary-Marguerite reported that she felt good about staying in the parish. She told the Vestry that she has a very good working relationship with Kirk. She said that she and Kirk have had good communication and worked well together. She is anxious to continue that relationship and continuing to work in the parish. In a later discussion with Bishop Rabb, the Bishop suggested that they explore the idea of creating clergy sexual misconduct response team using the training that Mary-Marguerite has. See the full proposal for a more detailed discussion of these meetings with the Bishops.

After these comments and after the Vestry members had read the complete statement, a question and answer period followed. Questions with answers were as follows:

1. How does this benefit St. Peter’s?
By having co-rectors, the church would gain the knowledge and experience of two people, not just one. It would bring additional energy to the church. Further, it would enable St. Peter’s to keep Mary Marguerite within the budget for one Rector. Each one of us would be able to provide more focused attention on specific program areas, rather than one person needing to focus on all program areas. In the past six years, Kirk and Mary Marguerite have demonstrated complimentary gifts and strengths which have already benefited St. Peter’s. Additionally, their partnership models the kind of strong leadership a co-equal male and female team offers.

2. How will a co-rector situation help the church to grow?
As people see the energy and the outreach of the church under the direction of its co-rectors, they would be more inclined to want to worship here and to take advantages of the ministries that the church offers. Mary Marguerite would provide oversight with the Guest and New Members Incorporation processes. Likewise, Kirk’s gifts in working with children and young families through the St. Peter’s School, for example, will continue to bring people deeper into the life of the parish. His visibility in the community and throughout the diocese has also extended the name and life of St. Peter’s to more people. The personality of the two co-rectors would continue to attract a wider variety of people into the parish community.

3. How will the duties be defined and separated?
As explained in the proposal, areas of shared responsibility would include all Worship Services (both present, except during Vacation/Continuing Education time off), Liturgy planning and preaching, Pastoral Care Visitation, weddings, baptisms and funerals, and the Thursday Contemplative Prayer Service. The co-rectors would alternate chairing Vestry meetings month to month. Kirk would continue oversight with the Junior Warden on Property Issues. He would continue the St. Peter’s Nursery School Chapel and meet monthly with Sunday School teachers. Mary Marguerite would supervise training of Acolytes, Subdeacons, ushers, and those groups who serve on Sunday mornings. Mary Marguerite would officiate at the Tuesday morning service, oversee Youth Ministries and act as liaison to Guests and New Members Committee. Kirk and Mary Marguerite would work together to develop confirmation classes, newcomer’s orientation classes, parish retreats, and other new programs. This division of oversight will be revised as we move forward and as necessary to provide the best possible leadership and service to St. Peter’s.

4. How will the pastoral visits be handled? If a person needs to see someone immediately, what would happen?
Someone would be in the office on a regular basis. In addition, there would continue to be a minister available 24x7 for emergencies. Both Kirk and Mary Marguerite believe Pastoral Care will be strengthened by this move.

5. Having just met the challenge of going from three services down to two, is it poor timing to present this to the parishioners so soon after another major change?
Both Kirk and Mary Marguerite felt the process and outcome has been positive, demonstrating St. Peter’s ability to make changes happen. Both also feel that in this Start Up/Start Over time of transition, people will also get behind this idea once they have the facts and understand the benefits and reasoning.

6. “Start Up” says churches of our size are “clergy centered.” How can clergy drive our church if they are here part time?
Even though the two Co-Rectors would be splitting their time, there would still be full-time direction and ministerial coverage for the church. Kirk and Mary Marguerite both said that they felt the term “clergy centered” is an inaccurate label for what has long been understood as a Pastoral Sized Parish. The key is for the members of the congregation to strengthen relationships with the clergy and one another so as to be a healthy and vibrant Pastoral Parish. The focus is on what the church is doing, not on who is guiding it.

7. Can the church’s budget deal with the additional expenses that this would create, e.g.; additional mileage that would need to be paid?
There should be no impact on the parish budget. Expenses incurred for work outside the parish will not be paid by St. Peter’s.

8. Fr. Kirk: Are you bored/tired with St. Peter’s after 15 years?
No, I am not and have never been bored or tired of being at St. Peter’s. I believe St. Peter’s will benefit from having Mary Marguerite stay and the two of us working together will bring new energy and ideas to the church’s ministry. I feel that St. Peter’s best years lie ahead of us, and I intend to continue to do everything I can to grow the parish as we continue to “rebirth” the parish in the Start Up/Start Over process together. Our contemplative prayer service has already contributed an important new dimension to our life together. I believe that Bishop Sutton is correct in asserting the role Contemplative Prayer will play in the life of our congregation and my life as your Co-Rector.

9. Fr. Kirk: Do you want leave and go somewhere else?
No. I have already passed on a number of opportunities to do so. I have felt God calling me to be at St. Peter’s since 1989, and being called here in 1994 is one of the great joys of my ministry and life. As of now, that call is still vital. I love everyone here, and feel humbled and honored to be a part of St. Peter’s unique history in the Diocese of Maryland.

10. Fr. Kirk: Some people could interpret this desire for a co-rector as you abdicating some of your duties. Is that what is happening? What would you get at St. Timothy that you are not getting at St. Peter’s?
I see this as a way of better addressing the duties of being Rector of St. Peter’s, while being an active part of our outreach to the wider community, in this case extending the spiritual strengths of St. Peter’s to the students, faculty and staff at St. Timothy’s School for Girls, Stevenson, Maryland. This is a way to continue to share the duties of Rector with Mary Marguerite, with each of us being able to give more careful attention to the areas we each oversee. St. Peter’s faces both staffing and financial challenges, and this is a way that both of those issues can be addressed.

As far as what I expect to get from St. Timothy that isn’t here at St. Peter’s, first and foremost is the opportunity to shape the spiritual lives of young women in the 9th through 12th grades. I am also looking forward to revitalizing the school’s traditional connection to the Diocese and the Episcopal Church. I believe being a parish priest to be an important part of doing this, and at the same time being a chaplain in the school will contribute to what I can offer the parish as Co-Rector. I will also be working with young women representing 18 foreign countries, 15 states, and a variety of religious backgrounds. The challenge and opportunity to foster inter-faith understanding in such a diverse and pluralistic environment is the kind of work to which I have been committed since my undergraduate days. Working in such a diverse academic environment will surely revitalize me and my thinking so that I will bring fresh new ideas back to St. Peter’s. The school also has a beautiful campus, including walking trails of the former Irvine Nature Center, and I can see St. Peter’s visiting St. Timothy’s School for things such as retreats, nature walks, picnics and other events in church life. I will seek to develop a symbiotic relationship between the two institutions.

12. Fr. Kirk: When would you actually start at St. Timothy’s?
Monday, August 17, 2009.

13. What will Fr. Kirk’s commitment be to St. Timothy’s?
While acting as chaplain of the school, I will teach a class in world religions, lead a weekly worship service, work to develop the school’s community outreach, and be an advisor to four students each year. Teaching duties will be four days a week in the mornings.

14. Fr. Kirk: Since schools usually operate on a year-to-year basis, what happens if, after a year at St. Timothy’s, your contract is not renewed?
This is where the risk of the proposal comes in. The school does have yearly contracts and it is possible that my contract would not be renewed. However, I look forward to being at the school for a long time and to continue to serve as Co-Rector for St. Peter’s for a long time. If the school does not renew my contract, I will seek God’s direction at that time. Both St. Peter’s and St. Timothy’s will review this arrangement on an annual basis.

15. What happens with Mary Marguerite gets a good job offer?
I believe God has called me to be a parish priest and completing the Ph.D. does not change that belief. I have also felt that God played a hand in my call to serve St. Peter’s specifically. I consider the position of co-rector with Kirk to be wonderful opportunity--not as a short-term job or stepping stone to something else--but as a desirable permanent position.

16. If a better job offer came along for Mary Marguerite, would you want to stay at St. Peter? Why?
I am committed to St. Peter’s and want what is best for the parish, and believe that staying here is a positive move for me as well. However, I don’t have a lens that allows me to see the future. Should an offer appear at some point, I would try to discern God’s invitation. I can only say that I perceive the opportunity to continue to serve St. Peter’s as a “better” job offer than I had imagined possible.

17. Mary Marguerite: Can you accomplish the dreams that you have had if you stay at St. Peter?
Yes. As I have stated, I believe that God has called me to be a parish priest, and that I have gifts that can benefit St. Peter’s in the long term. I have friends in this area now, as well as a community at St. Peter’s. I would like to be able to put down permanent roots in a faith community. Further, by assuming the Co-Rectorship, I will have the opportunity to use my pastoral counseling skills and expertise in the area of clergy sexual abuse to benefit the diocese as well.

18. Mary Marguerite: Is the half-salary that St. Peter would be paying you enough to meet your needs?
The salary that St. Peter would pay will provide a livable wage that would give me the opportunity to explore other ways to use my skills, such as starting a private practice. I am scheduled to teach a course at Loyola in the fall, and occasional work from the diocesan office will also be a nice addition. I am grateful for the vestry’s generosity in considering my financial situation

19. Can Mary Marguerite take the job at St. Timothy’s?
The job was actually offered to Fr. Kirk based on his abilities and background. It would be inappropriate to try to switch the offer.

20. There is an old business adage that says “work expands to fill the available time.” How will the two part-time rectors avoid seeing their part-time work broaden into full time work at part-time pay and burn them out?
This is always something that clergy in parish ministry must do: learn to manage Parish time, with other commitments, family time and refreshment time. Their own spiritual growth will be a key factor to their leadership. Each will have to guard against becoming too busy and neglecting their own spiritual life. The Vestry can play a role in supporting and overseeing the demands placed on the Co-Rectors. Kirk and Mary Marguerite already support one another with their respective spiritual lives and emotional health.

21. With two rectors, how will you prevent a polarization toward one or the other co-rector from happening in the congregation?
A key to preventing this from happening is communication between the two rectors, the Vestry and the church members. The Vestry, Officers, Staff and Co-Rectors would need to be unified in their approach to issues that face the parish.

22. How will you resolve issues when they arise between the two rectors?
Fr. Kirk and Mary Marguerite have developed a good working relationship over the past six years based upon mutual respect, open communication and friendship. This would continue to be a keystone of their working relationship. They are committed to continue to develop their working relationship so as to effectively respond to challenges facing St. Peter’s.

At this point, as conversation and discussion began to end, John French called the question. He proposed that the Vestry vote to authorize Kirk and Mary Marguerite continue to work out the details of a co-rector status at St. Peter. By a vote of 11 Yeas, 1 No and 0 abstentions, the Vestry voted to authorize them to continue.

In a brief discussion that followed, the Vestry decided that Anne P will present the proposal that the next Sunday services. On, Tuesday, June 9, there would be an opening meeting between Kirk and Mary Marguerite and any church members who came. This would be an open question and answer period. The questions that were raised and answered during the vestry meeting would become a set of FAQ to distribute to the church members when the proposal is presented. John French volunteered to write a statement from the Vestry to the church members explaining our support of the proposal. Tom Baxter agreed to look at any contractual conflicts or issues that might have to be addressed as a result of the co-rector status. On the following Sunday, there would be a meeting during the two services for additional discussion with the congregation. These meeting would be held under the direction of a facilitator furnished but the diocese. After those meetings, the Vestry members will consider the information that they have heard during these meetings and then meet again on June 23 to take a final vote on whether to accept a co-rector status at St. Peter.

The meeting then ended at 9:55 after celebrating the Eucharist and the passing of the peace.
Co-Rector Proposal –
Dear Officers and Vestry:

From Kirk:
I have felt called to serve St. Peter’s since 1989. I was thrilled to be called as Rector in 1994, and feel eternally committed to all the people of our parish community. For all of my 14+ years, I have had a deep sense that I would be privileged to serve the rest of my active ministry pastoring and leading St. Peter. As we continue the Start Up/Start Over process, I am increasingly excited about what God has in store for us as a parish in the 21st century!

At the same time, since the time of our budget talks and the need to eliminate the Assistant Rector’s position, I have been looking for a solution that might allow us to keep Mary Marguerite at St. Peter’s. Working with Mary Marguerite Kohn for the past six years has been an extraordinary blessing. She has been a true and faithful colleague in every respect. She is an asset to our life as a parish, and the thought of losing her largely due to financial stresses, and her need for at least a half-time position in a church, has caused me to look outside the box to see if there is not a way to preserve a pastoral team that has been good for St. Peter’s.

About two months ago, a part-time position for a Chaplain at St. Timothy’s School in Stevenson, Maryland, became vacant and I was invited to interview for the position. As I explored the possibilities with the Head of School, it became clear to me that I could bring the kinds of gifts and experience that St. Timothy’s was looking for, and the Head of School agreed. I then entered into conversations with Bishop Rabb and Bishop Sutton. I told them that I was quite certain that God was not through with me at St. Peter’s, but the opportunity to teach, lead worship and help facilitate community outreach in a school setting was appealing.

It was Bishop Sutton who first suggested the idea of being half-time at St. Peter’s, and Bishop Rabb reminded me that we have had parishes with Co-Rectors in the diocese before. Bishop Rabb also noted that a recent long-time chaplain at the school was also a half-time Rector of a parish. Thus, the idea of Mary Marguerite and I becoming Co-Rectors was born. The next step was to explore the possibilities with Mallory and then Mary Marguerite.

I fully recognize the importance for leadership continuity at St. Peter’s. The Kubicek's very much wish to remain a part of life at St. Peter’s, and remain in the area, especially since Cerny is just completing her first year in High School. At the same time, Mary Marguerite, who will be looking to utilize her newly earned pastoral counseling skills, is an excellent candidate for a half-time position. As Mary Marguerite and I have explored the possibility together, the idea of our being Co-Rectors of St. Peter’s would enable a) St. Peter to keep Mary Marguerite on Staff, b) each one of us being able to provide more focused attention on specific areas of parish life, rather then my having to parcel out my focus on all program areas, and c) by sharing co-equally one compensation package, St. Peters would be able to continue having two clergy for close to the same expense of having one, and possibly a few dollars less.

Going back to Seminary days, I have always believed that institutional chaplains are best served being an active part of parish ministry at the same time, and vice versa. I also believe that what Mary Marguerite and I will bring back to the parish from our respective outside positions will enrich life at St. Peter’s and help inspire new ways to become the parish God wants us to be. I am hoping the Vestry will see this as an opportunity for St. Peter’s to keep moving in ever more positive directions to serve those who are members of our parish and the community beyond the walls of our historic church.

From Mary Marguerite:
When Kirk mentioned the possibility of sharing the duties of Rector of St. Peter’s, I was very excited. I would find it a privilege and a joy to be able to have the time and the position to continue to be part of the life of St. Peter’s and to assist more fully in the renewal process. I have valued, more than I can say, the 6 years that I have been fortunate to serve as Assistant Rector.

As you know, my leaving has seemed inevitable primarily for financial reasons — for both St. Peter’s and me. At the same time, I have realized that I am ready to resume a position of responsibility and oversight in a parish setting. I met with Bishop Eugene earlier in the spring for a brainstorming session about opportunities in the diocese that would utilize both my parish skills and my newly minted Ph.D. in pastoral counseling. He wondered whether, if a suitable part-time parish position could be found, I might be able to start doing private practice, which I would enjoy very much. Thus, I began seriously thinking about combining parish work with counseling. I also was recently asked to teach a course for the Pastoral Counseling Dept this fall. I was honored and accepted provisionally (based on my finding work in this area).

From Both of Us:
Therefore, for both of us the benefits seem clear and exciting. We both would be able to continue to serve a parish to which we are committed, and to retain our fruitful relationship and team ministry. Each of us would also be using our talents in some new areas. St. Peter’s would not have to undergo the stress of “losing” one of our two-clergy pastoral team. To us, the benefits far outweigh the challenges. The primary challenge is for the two of us to split the areas of responsibility equitably, and to adjust to a different working relationship. We have begun to look at this carefully. So far, this is how we have envisioned a Co-Rectorship. Start up date is projected to be Monday, August 17, 2009.

We are asking the Vestry to consider approval of a plan that will enable us to keep Mary Marguerite Kohn on Staff. Mary Marguerite and Kirk would become Co-Rectors of St. Peter’s, each working half-time. Mary Marguerite would also pursue teaching and counseling part-time; and Kirk would become Chaplain to St. Timothy’s School, Stevenson, part-time.
Mary Marguerite and Kirk would split the current rector’s compensation package. (See financial breakdown attached).
Areas of shared responsibility would include Sunday Services and Feasts (both present, except during vacation/continuing education time off), Liturgy planning and preaching, pastoral care visitation, weddings, baptisms and funerals, the Thursday Contemplative Prayer Service.
We would alternate chairing Vestry meetings month to month.
Kirk would continue oversight with the Junior Warden on property issues.
Kirk would continue the St. Peter’s Nursery School Chapel.
Kirk would meet monthly with Sunday School teachers.
Mary Marguerite would supervise training of Acolytes, Subdeacons, Ushers, and those groups who serve on Sunday mornings.
Mary Marguerite would officiate at the Tuesday morning service.
Mary Marguerite would oversee Youth ministries, and the Guests and New Members Committee.
We would work together to develop Confirmation Classes, Newcomer’s Orientation Classes, and Parish Retreats.
Once our respective fall schedules are known, we would post clearly defined office hours.
Day Off Schedule: Once other schedules are determined, we hope that one of us would take Monday, the other Friday. This would provide for someone to be on call Mon-Fri.
As we move forward in the Start Up/Start Over process, we would continue to refine specific areas of responsibilities.

Below are the numbers as John Francis (Parish treasurer) has outlined them at present:
Kirk-
I ran the #'s for what the affect to the budget would be if you were F/T at St Peters w/o MM and if you and MM were both 1/2 time.Assumptions so far: For you ½ time, pay would be cut in half and St Peters would cover all health costs For MM ½ time, her total housing and salary would be $40,458. I used 2009 figures since any difference for 2010 would be noise Kirk/MM ½ time Kirk FTKirk Salary & Housing 40,458 80,917Kirk Pension 7,283 14,565Kirk Health/Life 23,466 23,466MM Salary & Housing 40,458 0MM Pension 7,283 0MM Health/Life 7,614 0Total 126,562 118,948
St Timothy’s Cont [- 7,620]Total 118,942Increase for two ½ time positions versus 1 full time is $7,614. So that's certainly a doable situation and if we can save even a little for your health/life, it'll be pretty much a wash. [NOTE: St. Timothy’s agrees to pay $7,620 toward Kirk’s Health, which makes the total package for the two of us $118,942]

We realize that you, as the leaders of the Vestry, and the full Vestry, may have questions, concerns, and ideas which have not occurred to either of us. We look forward to a mutual discernment process, and hope that you will find this proposal as exciting as we do. No doubt there will be challenges, and the change in clergy leadership roles may seem disorienting at first. After we both have had time to reflect and discuss the options carefully, we believe the merits will outweigh challenges.

Yours In Christ,
Kirk Kubicek
Mary Marguerite Kohn

Vestry Minutes 5/12/09

2009-08-11T06:51:00.000-07:00

Present: Kohn, Schnorrenberg, O’Dell, Kubicek, Pounder, S. Sage, P. Hand, G. Mitchell, Francis, Shaw, A. Hager, French, A. Mitchell

Absent: Baxter, Stuart-Paul, Boyer, Samuel

The meeting began at 7:30 PM with prayer, scripture and Listening Post.

Suzonne Sage – Route 1 Homeless Ministry Doing a meal would be a good thing for St. Peter’s to do. They have a food pantry and toiletries. The have people poring through the doors. I had a set it up to be 6 to 8 people to help it would be great. We have had 25 people support it. Turkeys for good food and abundant and a simile for thanksgiving and the Eucharist In the fall they decided they wanted churches to fill staff positions on a given day. Finally they told me they had paired us with a church. The problem with the other church is that we had a bad connection. At that point the director realized that it was not a good fit. We believe we have resolved this particular problem. God has blessed this ministry with a string of help first Jim Miller then Joan Stockes then Chiroff’s, then Bob and Terry Black. She is looking for 2 coordinators to do this with her through the summer and then see if she can pull back. It is a commitment on Sunday to pick up and organize the food and then from 1-6 on Monday. It is a great ministry and makes on humble.

Tom Hesson - Security of this building. Years ago he was music director I will be the security if you will make a music fund. Ron Fleegal then he did it for many years. First thing Tom does is checks doors when he comes to practice.
This last Sunday the doors were open at Starr Hall the lights we re all on and then all the church was unlocked. The place did not smell like Kimchee. So perhaps we should have Barrington or someone to lock up on Sunday’s.

French perhaps we should be unlocked some of the time. But still be safe for all who use them.

Kubicek we are having a meeting next Tuesday with police and across the street community regarding the large graffiti problem.

A Mitchell could we have an outdoor prayer area.

French we have to remember that are a house of prayer for all.

Perhaps Altar Guild could start locking up again after later service

Minutes were accepted by the vestry.

Rector’s report all he is dealing with the three funerals. Marie Rodney, Ray Herron and ______________
Added to Senior Warden’s report Guest & New Members- Picture Board will be updated. And new pics will be happened. A new directory will be produced within the parish. And we are going to work on signs in side the building.

Home Warranty – Guv Mitchell - American Home Shield on for rectory and one for duplex, Essential does not cover ac, garage doors and refrigerators. $489 cover duplex and for Enchanced $450 for rectory. Standard service call is $60 if they can not fix it they replace it. Motion made and Seconded by Shaw.

Vestry Approved.

Francis – Budget – Cashed 32,000 CD to help with cash flow. There is $40k in cash available to use if we have to but we are borrowing from ourselves.

This looked particularly bad before we rerented the duplex and the rectory

Talked to vestry regarding the budget. Showed us where we stand in terms of deficit.

Francis and Finance Committee to prepare a budget in advance of stewardship campaign in order to plan better for the year.

Communication Sunday in June to tell parish about our present fiscal situation

Capital Improvements do we use the funds to pay for the property improvements.
Hager made a motion to use funds only to pay for the improvements to rectory only.
French seconded,

Vestry discussed the motion.

Hager made motion to table the previous motion and sent back to Budget, Finance and Stewardship Committee
Seconded by French
Vestry Approved

Kubicek asked for Budget, Finance and Stewardship Committee to do some planned giving and endowment research and planning.

Meeting ended at 9:15 PM with Eucharist

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 4/21/09

2009-05-13T05:22:00.001-07:00

Present: Kubicek, Kohn, Schnorrenberg, Pounder, Francis, O’Dell, Stuart-Paul, Shaw, Boyer, G. Mitchell, Hager, Baxter, French

Absent: A. Mitchell, Samuel

The meeting began at 7:30 Pm with prayer, scripture and listening post.

The minutes of the last meeting were accepted.

Finance Report

Update of deficit is $52,000. Good news rectory is rented and the expenses of rental properties finished we may have turned the corner.
Capital Improvement fund is for capital improvements not specifically for a new building it is for general capital improvements.
Every dollar raised for the original building fund was spent on the parking lot and the additions to the preschool. We have kept the money in the capital improvement funds to continue improvements to the church property.

We will discuss the spending of capital improvement funds at the next vestry meeting.

Rector’s Report

2 service emails response seems to be to go ahead with the two service schedule
Vestry discussed the emails that were thoughtful and have brought us already closer together.
MLK, Dupre, Easter, all were great.
Janet Staiger funeral was beautiful.
Post Cards were a success.
1 day in Atlanta for diocesan clergy day stewardship in the middle of the economic crisis
Sutton had a clergy day for confirmation, reception and reaffirmation of vows
Community Service Person had him clear out around the barn and smith avenue and got it cleared away.

Senior Warden
Written report ahead of time.
Staiger funeral
Post Cards
VBS will happen but only day session.

Junior Warden
Work Party List
Cross to repaired
Bell needs rope in to church
Richard O’Dell- Communications Committee
Talked about how to get information on the website and perhaps a way to funnel info in Vestry as POC’s?
O’Dell asked vestry to please go through website and see how things are situated at this point.

The vestry agreed to look at website usage and think about vestry persons as POC’s for website info.

How do we want to be listed in phone books?

Yellowbook.com. $1250
Yellow Pages $575
Howard County Phone book $270

Come back next meeting with a proposal to reduce size, look at ad size.

G. Mitchell talked about warranty companies regarding the rectory, duplex. BGE $20 a month heating, air, water. Appliances would make it $40 a month.
American Home Shield $50 a month plus a $50 deductible each time you use it.
Will bring a proposal at the next meeting whether to pursue it.

Shaw asked are we voting on the change of services.
Pounder said we could have a vote of support.
O’Dell makes motion that we support the decision to change to the two service format.
G Mitchell seconded.
Vestry discussed the motion.
We may learn something we do not know.
Communication Meeting in the fall to discuss how it’s going November 15
Vestry approved the motion.

Jennie McConnachie coming with a board member and vestry is doing coffee hour. Jennie Boyer would like us to really talk up the board member.

The vestry applauded for The Rev Dr MMK

The meeting ended at 9:10 PM with Eucharist

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 3/17/09

2009-04-23T11:23:00.001-07:00

Present: Kubicek, Pounder, Schnorrenberg, O’Dell, Schnorrenberg, Shaw, Francis, G. Mitchell, Hager, French, Baxter, Boyer, Stuart-Paul, A. Mitchell, Eric Samuels

The meeting began at 7:35 PM with Prayer, Scripture and Listening Post.

The minutes were accepted by the vestry.

Treasurer’s Report

Lot’s of repairs to rectory and duplex and no income coming in.
Duplex and rectory are for showing rectory well Rectory 1975 Duplex 1300.
Costs are adding up.

Rector asked if there were any questions regarding his report.
Baxter asked if we have to pay anything for the playground. (ed note No)

Gina’s ordination papers were signed by vestry.

Senior Warden thanked people for their reports.

Stuart-Paul a plat of the property is not done because it would cost $20,000 dollars. We do have a single deed for the property and have it staked and recorded with the county.

French asked if we have to have a plat to something Craig said if we develop it ourselves we would have to. We would have to subdivide it to sell it.
Kitchen order it in parts and see if it keeps going Let Diane Six keep ordering things as she sees fit.
Striping the parking the lot we are waiting for the temperature to be consistently 60 degrees.
Cross reattachment parishioner wants to fund.

Boyer made motion and Hager made second to discuss the playground proposal. Discussion was had. The vestry approved.

French made motion and Hager seconded to accept the Finance Terms of Reference.
Kubicek said to add supervision of the counters.
Baxter said we should write down what we cover. One correction add G. to Mitchell.
Accept as charter vestry accepted.

French had a question regarding impact on budget of rental income bullet in Baxter’s Financial Stewardship Committee. Kubicek talked about the history of renting the rectory and duplex. We have continued to get a certificate. We will have to spend money on both properties.
G Mitchell we should look in to American Home Shield for the rectory.

G. Mitchell’s proposal professional listing in the parish -Angela and Eric to assist Guv.

Spiritual Growth analysis would be a monthly questionnaire to see where people are on their journey. Have a different questionnaire each month and meeting twice on the during the year parish wide.

Questions on wells fargo, yellow book .com, police ads

Yellow Book.Com do we want to pay 50 a month to have a listing communication Committee to research the yellow book ad further.

Police ad do we want to spend $200 to do a police ad French proposes we do the 200 dollar ad Hager seconded. The question was called and Boyer, A Mitchell, Baxter abstained vestry approved.

Wells Fargo if referral came from us then we get a check for $300 this is for any mortgage service the vestry discussed whether this was something we want to do.
Vestry decided not to pursue proposal.

Two service proposal. Kubicek 8:30 and 10:30 AM is what he is thinking now.
9:00 and 11:15 are very similar now. The idea now is 9:30-10:15 Sunday School, Hospitality would happen. At the early service music would start at the offertory.

Discussion ensued regarding the proposed service changes to prepare for the two service discussion on Sunday.

The meeting ended at 9:25 PM with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 2/10/09

2009-03-31T13:00:00.000-07:00

Present: Schnorrenberg, Kubicek, Pounder, Samuel, O’Dell, Boyer, Shaw, Francis, Baxter, Kohn, G. Mitchell, French, Hager, A. Mitchell

Absent: Stuart-Paul

The meeting began at 7:35 PM with prayer, Scripture and Listening Post

Listening Post
Redoing Vestry Agenda/Structure
Sets Goals and Areas of Responsibility
3 minutes with MM
National Day of Prayer
MMK Service
8X8 Posts for signs

By Friday before the Vestry Meeting need action items

Minutes of the previous meeting were accepted.

Treasurer’s Report
As of Dec, we carried over a deficit of $13K. At the end of Jan, we had a deficit of $36K. The difference was primarily paying 1/3 of our yearly diocese allocation, only 3 weeks of donations were counted since one week was missed, and donations generally go down in Jan.
We borrow against the capital improvement fund to pay bills and then we pay it back.

Rector’s Report: some new expenses regarding rectory repairs and duplex
Furnace repair $275
Furnace repair $ 145
Oil Delivery 250 gallons @ $2.42
Wiring Issues $3,045 Aluminum and copper wiring to be fixed this is end fix not a complete rewire.
Oil Tank $1000
Duplex
Furnace and Hot Water $5600
Oil Delivery 250 gallons @ $2.42
Does the rent get separately listed to cover the maintenance? Not separate but usually does cover. These expenses are extraordinary.
These expenses are not reflected in the deficit.

Baxter said the Finance, Stewardship, Audit Committee is going to look at distribution of assets.

French reminds us that being a Landlord is not our highest calling and we need to look to rectify this if possible.

The vestry prayers were reviewed.

Senior Warden’s report presented. New Members Dinner 4/24/09

Resolution to spend $1500 on green bags Hager, motion G Mitchell seconded. Vestry Approved.

New copier works and made the bulletin.

Reworking structure of vestry meeting ideas were thrown out and will be worked out with small group meeting with Kirk and Anne.

Baxter - says that we need more time to discuss business and has questions about Eucharist at the end.
Shaw - more time for business and more time for open discussion. We have to take care of business and fiduciary matters. Can we meet downstairs?
4 for downstairs - 6 for do not care - 4 up here
Kubicek -we are closer and no side bar conversations and more effective.
A Mitchell going later is hard.
Shaw -could we start at 7:00?
French - do we need reports on the agenda?
French - I like meeting up here but I think we lack discipline.
French - remember Roberts rules of order
Schnorrenberg - could remind people of the time.
French - I like the Listening Post being the agenda and is there parish info and a time for members to come to us with motions
Kubicek - remember Fridays to get the report.
Shaw, French, Pounder and Kubicek to meet as the small group

Liaison areas of responsibility-

G Mitchell Spiritual Growth contacted Ann Ritcher at Diocese and got a feed back each month will give an example of spiritual growth. Blog to come
Eric Samuel-Welcoming and Evangelism Spring Calendar, MMK Service, National Day of Prayer etc…
Richard Odell Communication Committee Sub committee Web Page, Newsletter, Email, will get back to vestry with changes coming.
Jennie Boyer Spiritual Formation Gathering information about what is happening in Sunday School.
John French Worship very excited about out prospect of changing services. Spoke to Don Cahoon about continuing on Committee, Went to Centering Prayer wants to promote it.
Phil Shaw- Outreach- Route 1 is great and active. Excited by the energy here. Phil wants to be used as a contact well.
Baxter Finance, Stewardship, Audit is formalizing Staurt-Paul, Hager, Chiroff, Hand, G. Mitchell good group to gets busy.
A Mitchell Vestry Minutes 1/13/09Cards, Meals and Flower Ministry is a possibility. Recycling the Altar Flowers
Hager Hospitality is a warm and inviting place and to take charge of events. Try to make How To Event book.

Pounder- Guest and New Members –Mass Mailing Proposal
The Guest and New members committee is requesting funds to launch a direct mail campaign to advertise our Easter Services and Activities
Cost: 5,000 Printed 4 ¼ x 6 post cards $850
5,000 names and addresses including labels $340
Postage $1400
Motion by Shaw second by French
Discussion-A Mitchell cost is a concern. Could we disseminate this to the parish to see if we could pay for it with out incurring further costs?
G Mitchell agrees about costs. Baxter too. Baxter says can we do this and then ask for off set cost. Shaw does not like asking for money. Pounder getting our name and info out in the community- French did we discuss likely households in the area. Percept is based on the census of 8 years ago.

The vestry approved the expenditure with the proviso that donations be sought to help defray the cost.

Kohn is still looking for participants for her thesis survey. She printed up cards to pass out with the invitation.

The communications committee met and discussed the website and its maintenance and structure Kubicek and O’Dell to meet to discuss further.

A Mitchell asked about the feasibility of producing a pod cast or a recording of the Dupre Stations of the Cross.

National Day of Prayer service discussed. Samuel to get information from county to put up posts for banner signs on easement.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

2009 Vestry Prayer Requests

2009-02-20T08:56:00.000-08:00

Pray that we focus in on our blessings rather than scarcity and trust that the Holy Spirit is leading us to new and richer times of spiritual growth and service at St: Peter's.

We pray that St. Peter's and the Episcopal Church will remain faithful to Jesus' Great Commission to make disciples of all nations.

Pray that we all, each day, strive to exemplify and live out the message of Jesus Christ.

Pray for the singles~ widows and those living alone~ that God's presence will be real and evident in their life.

Pray that our church family will continue to grow in numbers and in our devotion to our Lord Jesus Christ.

Set our hearts on fire Lord to do your work in our parish, community and world.

Pray that St. Peter's worships more fully in the beauty of holiness.

Pray that we actively share our deep love of Jesus Christ with the greater community through outreach, evangelism and joy.

Pray that the members of St. Peter~ s will continue to reach out to our new guests and to any person in need during these troubling times.

Pray for the positive financial health of the church so that St. Peter's can continue to spread the word of the Lord.

Pray that each of us will come to know more deeply the hunger in our soul that only you, 0 Lord, can fill and that we, as your people, will come to your table and word to be filled.

Pray for joy at our church.

Please pray that we continue and expand our outreach ministries, 'both local and global.

Pray that members of the congregation feel called to participate in the church life.

Vestry Minutes 1/13/09

2009-02-20T08:03:00.000-08:00

Present: Samuels, Pounder, Schnorrenberg, Kubicek, Shaw, Kohn, G Mitchell, Pat Hand, Stone, French, Baxter, A Mitchell

Absent: Stuart-Paul, Francis, Cahoon

The meeting began at 7:35 PM with prayer and scripture.

The minutes of the December meeting were accepted.

The Rector’s report was presented.
The Thursday evening contemplative prayer service is averaging 8 people.
The Rector encourages the vestry to try this new service.
St. Peter’s now has weekday services Tuesday, Wednesday and Thursday
The Rector spent time with Janet Staiger during the last month.
In preparing for the annual meeting the rector reflected upon what 2009 will mean for us all. Compared to many churches in the diocese we are very lucky in the generosity of our parishioners.

Senior and Junior warden report was presented by the Senior Warden.
The nominations for vestry are not yet in place. We should have someone talk at each service about vestry. Volunteers: John French for the 7:45, Andrew Stone for the 9:00 and Angela Mitchell for the 11:15 service
½ of the Duplex and the Rectory are now empty. They both need inspection and cleanup so they can be listed to re-rent.
There is an estimate from the Pon’s for the kitchen equipment and Craig Stuart-Paul has an estimate also. Craig is going to compare the estimates and the vote for purchase of the equipment will happen Sunday 1/18 at 1030 in the youth group room.

NOTE: The meeting was held and the vestry voted on the initial purchases for the kitchen equipment.

Action items
Kirk to speak at Annual Meeting about potential service change
Ann Pounder to speak to potential vestry nominees and send a letter out via Phil Shaw about serving on the vestry
Kitchen Vote 1/18/09

The meeting ended with Eucharist at 9:05 PM

Respectfully submitted,
Katherine Schnorrenberg
Registrar

Vestry Minutes 12/8/08

2009-02-06T14:55:00.000-08:00

Vestry Minutes 12/8/08

Present: Shaw, Schnorrenberg, Kubicek, Kohn, Cahoon, Francis, A Mitchell, G Mitchell, Stuart-Paul, Baxter, French, Samuels

Absent: Stone

The meeting began at 7:35 PM with prayer and scripture.

The minutes of the previous meeting were accepted.

The treasurer’s report and proposed budget for 2009 was presented.
The deficit carry over from 2008 is projected to be $15,000.
The budget proposed has an additional $1000 dollars deficit to fund the assistant Rector for ¾ of the year.
A Mitchell proposed funding through September. The vestry discussed and approved this change.
The proposed budget was reviewed and discussed.

Questions raised: Rector’s Compensation, The process toward creating the budget, the need for an audit committee, a finance committee, and a stewardship committee.
Stuart-Paul, Baxter and Francis agree to be the Audit Committee

Baxter made a motion that he and Stuart-Paul form a finance, audit and stewardship committee.
Samuels seconded the motion.

The vestry discussed and approved with one abstention by French.

Baxter moved to accept the proposed budget seconded by Cahoon.
Shaw questioned why outreach has no line in budget.
The vestry approved the budget.

The annual parsonage allowance resolution for the rector and assistant rector was presented Motion was made by Baxter and seconded by Cahoon.
The vestry approved.

The Senior Warden presented her report.

The Rector presented his report.

The meeting closed with Eucharist at 10:00 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 11/11/08

2009-02-06T14:49:00.000-08:00

Vestry Minutes 11/11/08

Present Pounder, Schnorrenberg, Kubicek, Stuart-Paul G Mitchell, Shaw, Stone, French,
Samuels, Tom Baxter, A Mitchell

Absent: Cahoon, Kohn

The meeting began at 7:35 PM with prayer and scripture.

General Budget Discussion led by rector and senior warden:
Pledge number is presently low will go higher
Allocation is at full amt for 2009 ifwe have MJ.\.1K for whole year predicted
shortfall will be $45,000
Major Maintenance issues on Smith Avenue not much in reserve if something
goes seriously awry.
Mary Marguerite will graduate in the spring and be looking for full time work in
counseling. We must look at 1 priest operations. What can we offer MMK in the
coming budget?
Kirk has requested a deacon from the diocese so we may get some help there.

The idea oftwo services was discussed i.e. to completely overhaul the format,
time and number of services we currently have.

The Junior Warden reported that the new floor should be in and done by the next vestry
meeting.

Adequate pastoral care was discussed.
The need to have partners on out faith journey
To reenergize the one on one meetings
To form a mission team for pastoral care

There will be an Epiphany Service January 6 supper at 6:30 with a service
following at 7:00 PM

The meeting ended at 9:25 with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 10/13/08

2009-02-06T14:48:00.000-08:00

Vestry Minutes 10/13/08

Present: G Mitchell, E Samuels, P Shaw, K. Schnorrenberg, MM Kohn, A. Stone, J Francis, T Baxter, C Stuart-Paul, A Pounder

Absent: J French, D Cahoon, A Mitchell

The meeting began at 7:30 PM with prayer and scripture.

The vestry accepted the minutes for the September meeting.

The rector presented his report.

The Senior Warden Anne Pounder presented her report
Gift to be chosen as senior warden
Wants us to work on “Paying the Rent”
Wants to make Short and Long Range Planning Goals

The Junior Warden Craig Stuart-Paul informed the vestry that the kitchen will be semi commercial with a meeting/hospitality space and completed by the end of the year.

The vestry discussed having a vestry member responsible for supporting our major ministries and upcoming events.
Gov Mitchell agreed to support the Green Team, Phil Agreed to support the Rt. 1 Ministry, Ann Pounder will support Suzonne with the Advent Kid's Craft Program, Katherine Schnorrenberg agreed to support Mardi Gras.

Don and Andrew agreed to meet and start work recruiting potential vestry members for next year.

The vestry discussed the Communication Sunday Agenda.
Vision –Mission Statement
Guest & New Member Procedures and Documents
Transformative Worship
“Paying the Rent”
Route 1
Adult Ed

The vestry discussed the Stewardship Campaign
Why I pledge?
Letter from Senior Warden
InGathering 11/2
2nd Letter after that

Eric Samuels brought a proposal for improving the St. Peter’s Food Pantry.
The vestry discussed the proposal. Discussion will continue at next meeting.

The meeting ended with Eucharist at 9:30 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 9/16/08

2009-02-06T14:42:00.000-08:00

Vestry Minutes 9/16/08

Present: G Mitchell, Sage, Shaw, Schnorrenberg Kubicek, Stone, Six, A. Mitchell, Hesson, French

Absent: Francis, Cahoon, Stuart-Paul, Samuels, Baxter, Kohn

The meeting began at 7:30 Pm with prayer, bible study and listening post.

The vestry accepted the minutes.

The treasurer’s report was presented.

The rector presented his report.

Keith Bryant in hospital
Crab Feast great success
PATH action at Deep Run Elementary great success
Delegation met with the Governor regarding the right of first refusal for trailer home residents.
Build AIM and PATH delegation met with Bishop Sutton who has done ISF training.
Worked on Retreat details for rest of the month
Had annual physical got a clean bill of health
Joel Ballard resigned as Senior Warden

Vestry thanked Joel for his service.

Anne Pounder was nominated to be Senior Warden G Mitchell made the motion to accept the appointment and French seconded. Vestry approved.

Due to Anne Pounder’s school schedule vestry cannot meet Tuesday. After some discussion vestry agreed to meet the second Monday of the month for October, November and December

Phil Shaw presented documents on behalf of the Guest and New Member committee and the vestry reviewed them.

Shaw made a motion for an allocation of $500 to the Guest and New Member committee for dinners and other welcoming expenses. Stone seconded the motion. The vestry voted and approved.

An Energy Audit is taking place Oct 19th to assess how the church plant can become greener. Everyone is urged to take part in this event.

Gina Arents is happily enrolled at Virginia Seminary and will soon have to be signed off to be a candidate for Holy Orders.

The Hermitage Ensemble is coming Friday October 24 at 7:00 PM. We will need to advertise this event and make sure there is a potluck following the performance. John French is the contact for more information.

Diane Six showed drawings of the kitchen as proposed and as updated and lead a general discussion of the kitchen’s progress.

The meeting ended with Eucharist at 9:30 PM.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 8/12/08

2009-02-06T14:41:00.000-08:00

Vestry Minutes 8/12/08

Present: Ballard, Shaw, Kohn, Schnorrenberg G. Mitchell, Francis, Stone, Baxter,
Absent: Mcsweeney, A. Mitchell, Stuart-Paul, Kubicek, French, Samuels, Cahoon

The meeting began at 7:40 PM with prayer and bible study.

The minutes of the July Meeting were accepted.

The Treasurer presented his report.

The assistant rector presented her report.

The vestry discussed the upcoming parish retreat and requested that the potential bible readings and agenda be sent to them.

Stone reported that the next phase of the kitchen renovation will be the floors.

The vestry then had a discussion about hanging a banner on our property with speaks out regarding torture. After much discussion Stone made a motion that we not hang a the banner but focus on the rebirth process beginning with the parish retreat. The motion was seconded. The vestry approved.

During the discussion regarding the banner, it was generally agreed that a process of communication was needed to present items to the vestry and when need be to the congregation. The vestry agreed to discuss more at a later date.

The meeting ended with Eucharist at 9:50 PM

Respectfully submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 7/08/08

2008-09-12T12:25:00.000-07:00

Present: Ballard, Kubicek, Kohn, Schnorrenberg, Cahoon, French, Shaw, G Mitchell, Samuels, Stuart-Paul, Francis, Stone, Baxter, A Mitchell

Absent: McSweeney

The meeting began at 7:30 with prayer, bible study and birthday cake.

The Junior Warden reported that the kitchen permits are in order and that inspections and closing in should happen soon.

The Rector reported that Gina Arents is leaving Seabury western and will be attending Virginia Seminary. She will be spending the summer at Sherwood Parish in Cockeysville.

Eric Samuels is trying to organize our food pantry into a more active organized ministry.

Phil Shaw reported on the progress of the Route 1 Homeless Ministry’s building and services.

Schnorrenberg reminded the vestry of the Blood drive and encouraged participation.

Follow up on the SUSO presentation was discussed.
Two communication Sunday’s will take place in August.
Parish wide retreat in September

The vestry then discussed ideas that it wants to flesh out during our rebirth process.

Revisit mission
Mission owns parish we serve the mission
Parish and Vestry must be together
Incorporation of Guests and new members
Transformative Liturgy
Communication
Vestry Socializing

The meeting ended with Eucharist at 9:05 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 6/10/08

2008-09-12T12:24:00.000-07:00

Present: French, Stuart-Paul, Ballard, Kubicek, Kohn, Schnorrenberg, Francis, Mc Sweeny, Shaw, Stone, Cahoon, Baxter, Pounder

Absent: Mitchell G. Mitchell A.

The meeting began at 7:40 PM with prayer and bible study.

Kohn, Schnorrenberg, and Pounder presented their report on Start Up-Start Over.
After the presentation, the vestry discussed the report.

The following steps were decided.

Every member of the vestry and officer will meet with Kirk one on one.
The vestry will function as one task force in regards to a new vision for
the parish.
The vestry will meet in both July and August forgoing the usual summer month off
Kohn , Schnorrenberg, and Pounder will meet with Kubicek between now and the next vestry meeting to talk about process.
Kohn was suggested as the point of contact for the vision taskforce.

A new member of our parish Jim Miller has asked us to consider hanging a banner on our property with speaks out regarding torture. The vestry decided to table discussion until the July meeting.

Stuart-Paul said that all appears to be well regarding the clearing of the storm water drain and the repairs to the rectory.
He is waiting for the permit number to continue the work in the kitchen.

Shaw spoke regarding the Route 1 ministry to the homeless. He requested a financial gift to this new ministry. After discussion, the vestry agreed to a $750 gift.

The minutes of the last meeting taken by Tom Baxter were accepted with out change.

The meeting ended with Eucharist at 10:30 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 4/8/08

2008-06-12T10:52:00.002-07:00

Vestry Minutes 4/8/08

Present: Shaw, Cahoon, Kohn, Samuels, A Mitchell, G. Mitchell, Stuart-Paul, Ballard, Kubicek, Schnorrenberg

The meeting began at 7:32 PM with prayer scripture and listening post.

The March Minutes were amended to include Shaw.

There was no Finance report.

The Upcoming National Day of Prayer and Ascension celebration was discussed and help was offered by members of the vestry for various facets of the celebration.

The Pentecost Open has moved to Trinity Sunday as not to impinge on Mother’s Day Celebrations.

It was suggested that a Stewardship Committee form. Thus far the members are Kubicek, Schnorrenberg and Shaw

We decided to have point people for the various focus areas in the Build our Home vision that the vestry chose at the vestry retreat. As focus areas resolve or grow other parish leadership these assignments may/can change.

House
Andrew Stone Joel Ballard- Land Issues
John Francis – Finance
Craig Stuart-Paul –Kitchen
Understanding God and Ourselves
Spiritual Formation - Guv Mitchell
Worship -Don Cahoon
Youth- Katherine Schnorrenberg
Hospitality Beth McSweeney, Angela Mitchell, Katherine Schnorrenberg
Community
PATH - Eric Samuels Guv Mitchell
Holy Hospitality Ann Pounder
Outreach -Phil Shaw
Healing & Reconciliation
Connecting-
Communications & Listening Tom Baxter
Reaching Out (Evangelism) -Katherine Schnorrenberg
Sunday School-
Pastoral Care-

The vestry also decided to have a communications Sunday after convention in order to share what took place and talk to the congregation about our points of focus..

The meeting ended at 9:15 with Eucharist

Respectfully submitted,
Katherine Schnorrenberg
Registrar

Vestry Minutes 5/13/08

2008-06-12T10:52:00.001-07:00

Attending: Rev Kubicek, Rev Kohn, Joel Ballard, John Francis, Guv Mitchell, Eric Samuel, Andrew Stone, Phil Shaw, Beth McSweeney, Tom Baxter

Absent: Katherine Schnorrenberg, John French, Don Cahoon

Minutes from April Vestry Meeting were accepted.

John Francis provided a very detailed, complete explanation of the St. Peter’s Church operating budget, which had been requested at a previous Vestry meeting.

New Business:
1 – St. Peter’s Church web site: Phil Shaw noted that the info on the website is chronically out-of-date, and wanted to discuss the reasons for that and what can be done to improve the situation; specifically, are we contractually bound to the current webmaster (Sarah Foster)? Fr. Kirk noted that the cost of the web site maintenance is $70/mo for 2 hours’ work, and that one of the principal issues is how to manage the flow of info updates to Sarah. Fr. Kirk expressed his need for independently operated modules: he updates his blog independently and wants to keep it that way. Tom Baxter, speaking for the to-be-developed Communications Committee, volunteered the Committee to manage the communications with the webmaster. Fr. Kirk committed to talking to Sarah about the coming change and getting her phone number to Tom.

2 – Visit of Acting Bishop to St. Peter’s Church on June 1. Fr. Kirk noted the upcoming visit, and requested everyone’s presence and participation.

3 – Timeliness of Report submissions: Fr. Kirk noted that if reports are note emailed out by Friday of the week before a scheduled Vestry meeting, there is very little chance that he will be able to read them before the meeting on Tuesday night.

4 – “Who owns the congregation?” This discussion began, covered a few concerns, and ended due to time concerns (late into the evening). The main concern was about “Mission” (reaching out to change lives): are we doing enough, and how much is enough? Phil noted that he thinks we’re not doing enough; Fr. Kirk and MM think it’s better to do a few things in-depth (“What small part of God’s plan can we accomplish?”) than a lot of things not-so-in-depth; and that for a church our size, it’s easier to get people involved if they’re not overwhelmed with opportunities (my words). [Sorry – I did not get down all of this conversation, but I know it did not end with any conclusive decision.]

5 – Fr. Kirk noted that Eric S had some New Business he wanted to raise. Eric offered to raise them another time given that it had gotten late.

6 – Calendar items:
June 1: Fr. Kirk reiterated planning details for the visit of Bishop Michael on June 1st (service, walk-about)
June 1 (5 PM): Choral/organ recital event scheduled for the same day at 5 PM with Katherine S, Tom Hesson, and Tom’s wife
June 6: NIGHT-OUT organized by Monica
June 20: Newcomer’s Dinner (place/time TBD)
June 22: Sunday School Recognition

7 – Support to new Bishop’s Investiture Fund. Fr. Kirk provided copies of the letter from the Diocese requesting funds from every parish church to defray the costs of the ceremony; the target amount is $200. There was discussion about the location of the ceremony, its high cost (and apparent factor of 2x cost overrun), whether we could afford to send the full requested amount given that the Diocese is already supporting us, and whether this was the best use of scarce resources in our diocese. Fr. Kirk offered to forward a statement of our concern about the cost of the Investiture Ceremony to the Standing Committee. In the end, we approved a motion to send the full $200.

The meeting concluded with the Eucharist, and ended at about 10:15 PM.

Respectfully Submitted
Tom Baxter
Vestry Member

3/11/08 Vestry Minutes

2008-04-09T10:57:00.000-07:00

St. Peter’s Vestry Meeting
3/11/2008

Meeting attended by: Mary Marguerite Kohn, Angela Mitchell, Tom Baxter, Guv Mitchell, Phil Shaw, Eric Samuels, John French, John Samuels, Andrew Stone, Beth McSweeney

The meeting convened at 7:40 p.m.

Bible Study and prayer requests were followed by:

¨ Correction to February Minutes, as follows – regarding notation, “Eric suggested that we have an annual event” should also note, “for sign-up for ministries”
¨ Andrew moved and Guv 2nd to accept amended minutes for February, 2008 meeting
¨ It was noted that the bracket installed by Dave Bryan to hold the processional cross looks great
¨ Reports:
o Finance: Rents are paid up to date, everything “normal” right now. Running about a $36K deficit, some bills are pre-paid to decrease the number of checks being written. MM noted that someone in the parish plans to give a lump sum to the church. John French suggested “Accounting 101” for the Vestry to help us understand what we read on finance sheets, at some point in future meeting, possibly @ April meeting?
o MM noted she went to a “meet the candidates” session recently regarding the candidates for bishop. Also, Adult Forum – to discuss Bishop Walk-About. MM noted that @ the baptism @ last Sunday’s service, 2 couples from the group of family/friends attending the baptism expressed interest in attending St. P’s.
o Rector’s report reviewed in Kirk’s absence:
§ Who is to go to StartUp/StartOver conference?
§ National Day of Prayer Service, 5/1/2008 (1st Thursday of May). MM will talk w/Kirk about possibility of moving Feast of the Ascension service to Sunday, so as to separate the two services.
o Jr. Warden – no report
o Sr. Warden – no report
¨ Old Business:
o “Mr. Somebody” – Guv has an idea of what to use
o Committees – need to tease out what everyone was/will be responsible for.
o Communication is definitely needed; use of newsletter every 2 months (vestry and/or committee members need to provide articles). Bulletin boards/email/web needed to post information for members to see/have access to.
o Angela will be having knee surgery, so please keep her in our prayers
o John and Jane Bergman – need to reach out to them; haven’t been back to church in a while (since her knee surgery)
o Kitchen floor – Andrew brought samples of the floor colors; it was decided that lighter colors may be a good idea, and to get input from parish members on Sunday during coffee hour.
¨ New Business:
o Email of reports and agenda prior to Vestry meeting needed so we can be better prepared and apply our meeting time as efficiently as possible. Vestry discussed that we should email the reports out at least by the Friday prior to the Vestry meeting, and for members to read the reports in advance. This would help save time for other items for discussion if needed. Members noted wanting to know ahead of time when a new business item is needed on the agenda. Phil volunteered to email a reminder to everyone re: same. Phil motioned, John French 2nd.
¨ Groups for Committees:
o “House” – Andrew, John Francis, Craig
§ To cover kitchen, finance, land issues
o “Understanding God and Ourselves” – John French, Don, Guv, Tom
§ To cover Healing and Reconciliation, Spiritual Formation, Communication and Listening, Worship/Sunday School and Youth, Pastoral Care, Spiritual Growth, Communication
o “Community” – Eric, Beth, Phil, Angela
§ To cover Hospitality, Outreach, Our Church, PATH, Connecting, Reaching Out, Holy Hospitality
o Andrew and Katherine indicated previously that they were interested in serving between “House” and “Community” to help bridge several different needs
¨ Webmaster: Are we limited to current? What is our contract? This was suggested as needing to be pushed to a later discussion @ another Vestry meeting.
¨ Hospice – 20 hours training required; looking into possibilities for expanding our ministries
¨ Newcomers – Anne Pounder has offered to head this up
¨ It was suggested that it might be helpful if we had some updates on what help we are providing to the community (money and/or food), and that this might help w/donations if the membership sees how we are helping others.
¨ Renewal and Growth – we need to discuss and revisit this next month in Vestry

Vestry meeting was concluded after communion and passing of the peace at 9:30 p.m.

Respectfully submitted,

Beth McSweeney

2/19/08 Vestry Minutes

2008-04-09T10:56:00.000-07:00

St. Peter’s Vestry Meeting
2/19/08

Meeting attended by: Fr. Kirk, Mary Marguerite Kohn, Joel Ballard, Angela Mitchell, Eric Samuels, Don Cahoon, Guv Mitchell, Tom Baxter, Beth McSweeney

The meeting convened at 7:30 p.m.

Bible Study, prayer and listening post were followed by:

¨ Minutes from previous (January) meeting accepted as written
¨ Treasurer’s report, presented by Kirk in John Francis’ absence
¨ Rector’s report – Kirk thanked everyone for participation in the Vestry Retreat. Kirk noted that some office hours are being covered by volunteers and Brenda is holding her own at this time, considering her time limits. At this time, some tasks are falling to Kirk and John that normally would have been covered by Bev. Smith Ave’s oil tank needs to be replaced, and there are roofing issues that need to be addressed, lighting upgrades are needed. Small groups need to re-group. Brackets that hold the processional cross have been replaced thanks to Dave Bryan. We are exploring replacing the sanctuary lamp due to some irreplaceable parts. Some fluorescent indoor and photocell outdoor lights replaced. BGE knocked down the light @ the bottom of the hill; getting any movement from them for replacement may be an issue.
¨ Senior Warden report – Electrical repairs; lighting and wiring upgrades (mainly safety upgrades)
¨ Junior Warden – no report
¨ MM will be leading a “spiritual listening” group. She anticipates that there would be room for a maximum of 6 people in addition to her, due to the nature of the type of group.
¨ Building Together groups:
- Phil reported on the meeting with the parish on 2/17 regarding “Building”; March 1st the food pantry is to be replenished by Armand Kinslow’s scout troop.
- Craig Stuart-Paul took notes on the “House” portion of the meeting
- John French took notes for the 3rd group
- Eric will start us moving again via email on our groups. We need to organize sub-committees and get parishioners involved
- There was a request to list the “original” groups (service/outreach, worship, evangelism, education, pastoral care, stewardship)
- We need to have our groups cover the areas that were originally covered by the 9 groups
¨ Kirk described the idea of “Mr. Somebody” (a cut-out of a person that we could attach sticky notes to of things that “somebody” needs to do to encourage volunteerism in the parish).
¨ There is a “Holy Hospitality” book on its way that looks at every aspect of parish life – Kirk will be talking with Phil Shaw and Anne Pounder
¨ Eric suggested that we have an annual event
¨ Kirk noted that there is no July 4th service
¨ Bishop visit (annual visit) will be the 1st Sunday in June (which is June 1st)
¨ Confirmation will be at the Baltimore Cathedral on March 30, 2008.
¨ Stewardship/Finance could look at pricing of utilities, and other possible vendors, due to costs of utilities.
¨ Mardi Gras – it was noted that “family style” service of food seemed to work well to promote everyone being able to spend time with each other (this was an Anne Pounder suggestion); we also requested that everyone go up for the service and any “clean-up” volunteers were asked to not miss out. This seemed to work (no one stayed down, but Starr Hall was cleaned up quickly). Beth thanks everyone for their help!
¨ Meeting concluded at 9:30 p.m. Respectfully submitted by:

Beth McSweeney

Annual Meeting Minutes 2004, 2005, 2006, 2007, 2008

2008-03-06T12:23:00.000-08:00

St. Peter’s Annual Meeting 1/25/05
Present: Patti Shaffer, Guy and Anne Hager, Pam Curran, Eric Blackwell Sandie Litsinger, Ron Antlitz, Sandy Antlitz, Steven Shore, Bob Tomlinson, John French, Olga French, Sallie Roberts, Mary Williams, Diane Six, Nick McDuffie, Jeanne McDuffie, Justin McDuffie, Jason McDuffie, Sharon Sachs, Jonnie Widner, David Cowie, Mark Eberhardt, Robert Tarka, Alexa Fair, Florence West, Katie Shaw, Karen Ballard, John Roberts, Dick Holland, Peter Finck, Amy Francis John Francis Shelly Amsden Dick Mitchell, Beth Mitchell, Phillip Shaw, Greg Fraser, Mary Marguerite Kohn, Lynn Woodman, Jennie Boyer, Douglas Lloyd, Linda Lloyd, Tracey Stuart-Paul, Dale Henle, Judi Mahaffey, Patty Tarka, Rita Buckingham, John McSweeney, Tom hesson, David Pounder, Mallory Kubicek, Kirk Kubicek, Joel Ballard, Katherine Schnorrenberg

The meeting began at 11:36 PAM with prayer.

The minutes of the 2003 Annual Meeting were presented Karen Ballard made motion Jennie Boyer seconded the minutes were approved.

The nominees for Vestry, PVRC and Convention were presented:

Douglas Lloyd, Craig Stuart-Paul Sallie Roberts for three year terms and Karen Ballard for a 2 year term

Anne Hager for PVRC

Lynne Woodman for Convention

The nominees were approved by applause.

The Senior Warden Joel Ballard talked about the 2003 Accomplishments.

Twenty eight Christmas dinners
An Ongoing Stewardship campaign
One on ones with IAF
The 2nd Habitat Trip
The Parish Quiet day
Discernment of Katherine Schnorrenberg
Feeding, Healing and Reaching out with Christ
The workdays of the parish for the year will be March 20th, June 5th September 18th, December 18th
Kudos to the youth Group which has been awesome and also to the Mahaffey’s and McSweeney’s for all their work this year.

Peter Finck and Suzanne Sage met with Hector Rodriguez of IAF.
Peter explained IAF is various faith based groups with no one agenda but what to form a group that can address a variety of issues as they become areas of concern with in the county.

The Finance Report/2004 budget was presented by the Treasurer John Francis and the chair of the finance committee Ron Antlitz.

Generosity abounds, compensation is up and property taxes are up.
The deficit of $16,693 is due to the loss of planned rental income from His Way Korean church.
John French brought up goal of rental monies not being income but being put back into properties for maintenance.
Florence west do improvements mean an increase in rent?
Answer: We have increased rent but there is a substantial back log of deferred maintenance.

Antlitz said financial committees need help-counters, audit, and capital

John French co-chair of stewardship said pledging has been excellent and has come in earlier than in past years. He also recognized is co-chairs Alexa Fair and Phil Shaw for their service especially with the wonderful by-product of a new parish directory.

John Francis thanked Ron Antlitz and Bev Foster of their work on the finance committee.

Kirk Kubicek thanked Phil Shaw for our emails and Chris Shaw for our Web mastering.

Greg Fraser was recognized for his musical leadership. Lynn Woodman said try visiting another church to really appreciate him. Greg was given a standing ovation.

Kirk Kubicek recognized the outgoing vestry members:

Beth Mitchell who stepped up when John became treasurer

John French who served for three years serving the spiritual journey, pastoral care and stewardship committees

Steven Shore 6 years on vestry also served as a delegate to PVRC, diocesan convention had dedicated service and was our resident Greek translator.

The meeting ended at 1225 with prayer.

Respectfully Submitted,
Katherine Schnorrenberg
Registrar

Annual Meeting Minutes 1/23/05

Present: Alexa Fair, Paul Smith, Ron Antlitz, Sandy Antlitz, Mary Marguerite Kohn, Guy Hager, Anne Hager, Elizabeth Cahoon, Judi Mahaffey, Douglas Lloyd, Linda Lloyd, Sallie Roberts, John Roberts, Karen Ballard, Joel Ballard, Craig Stuart-Paul, Tracey Stuart-Paul, Shelly Amsden, Leslie Fraser, Greg fraser, Betsy Ames, Jeanne McDuffie, Jason McDuffie, Justin McDuffie, James Ketler, Carol Ketler Eileen English, Jeff Glenn, Joel Jeppson, Gina Arents, Oliver Hand, Dick Holland, Jennie Boyer, Philip Shaw, Katie Shaw, Amy Francis, John Francis, Steven Shore, Patricia Hand, Olga French, John French, Anne Pounder, Dave Pounder, Sherry Kinslow, Armand Kinslow, Katherine Schnorrenberg, Kirk Kubicek, Dave Bryan, Debbie Bryan

The meeting began with prayer at 11:30 AM.

Kubicek thanked those present for braving the weather to attend the meeting.

The minutes were approved with amendments motion made by Alexa Fair and second by Sallie Roberts.

The nominees for vestry and PVRC were presented:
Anne Pounder, Sherry Kinslow, Debbie Bryan and Deborah Boender

The new vestry members and PVRC were accepted and acclaimed by those present.

Ron Antlitz and John Francis presented the financial review of 2004.

In 2004 pledges exceeded expectations and expenses were where expected.

The 2005 budget is $272,342 with total expenses projected of $296,803 which projects a deficit of $24,461

Treasurer John Francis thanked Ron Antlitz Bev Foster and his wife Amy for all their hard work and patience.

Ron Antlitz talked about the Capital Campaign which at this point we have 60 to 70 percent of our goal in pledges and our question is do we cut back, do we prioritize, do we extend the time of campaign.

Craig Stuart-Paul announced the return of the Saints and Sinners events and of the coming of Summer House Eucharists, and the giving of altar flowers to sick and shut-ins.

Sallie Roberts asked for Acolytes.

The Youth Group was thanked for its activities and Judi Mahaffey and Katherine Schnorrenberg were thanked for their leadership

Steven Shore Suggested it was time for a new pictorial directory.

The off going vestry members Ron Antlitz, Shelly Amsden and John McSweeney were thanked for their service.

Kubicek thanked Mary Marguerite Kohn, Gina Arents, Bev Foster and Robin Fleegal Barrington Sweeny and John Kline for all their work that makes the work of St. Peter’s possible.
He also thanked Greg Fraser for all kinds of musical traditions.
Ketler says Bishop Rabb says Greg is the best musical director in the diocese.

He also thanked Carol Ketler for her work in the diocese that she is a missionary to help get their financial act together.

He also thanked the officers of vestry for making sure what needs to happen does by disseminating information
Lastly he thanked Mallory and his children Harper, Kirk and Cerny.

J. Ballard then thanked Kubicek this thank you was echoed by a prolonged standing ovation by those present.

The meeting ended at 12:15 with prayer.

Respectfully submitted,
Katherine Schnorrenberg
Registrar

St. Peter’s Annual Meeting Minutes 2006

Attendees: Wilhemina Uhl, Suzonne Sage, John Roberts, Tom Donohoe, Alexa Fair, Eileen English, Dale Henle, Judy Stone, Andrew Stone, Julian Manelli, Sally Chiroff, Michael Chiroff, Karen Ballard, John McSweeney, John French, Olga French, Nancy Swartz, Shelly Amsden, Phillip Shaw, Katie Shaw, Betsy Ames, Diane Six, Florence West, Ollie Hand, Greg Fraser, Guy Hager, Anne Hager, Pam Curren, Patti Shaffer, Gina Arents, Debra Boender, Carol Ketler, Dave Bryan, Debbie Bryan, Sandy Antlitz, Ron Antlitz, Jennie Boyer, Elizabeth Cahoon, Don Cahoon, mallory Kubicek, Nick McDuffie, Jeanne McDuffie, Justin McDuffie Jason McDuffie, Tom Hesson, David Pounder, Anne Pounder, Judi Mahaffey, Sherry Kinslow, Marty Camp Baxter, Sallie Roberts, Tracey Stuart-Paul, Craig Stuart-Paul, John Francis, Amy Francis, Mary Marguerite Kohn, Kirk Kubicek, Katherine Schnorrenberg

The meeting began with prayer and bible study at 11:40 AM.

The minutes from the 2005 Annual meeting were approved with motion made by Ron Antlitz and second by Alexa Fair.

The off going vestry members Jennie Boyer, Karen Ballard and Peter Finck were thanked for their service.

The nominations presented for vestry Don Cahoon, Beth McSweeney, and Andrew Stone.

Nominations closed with motion made by Carol Ketler and second by Florence West.

The nominee for PVRC Steven Shore was presented.

Nominations closed with motion made Karen Ballard and second by Alexa Fair.

All persons were election by the acclamation of those present.

Craig Stuart-Paul as Finance Chair thanked everyone for their pledges to the capital campaign. He also thanked past members of the finance committee for their work on the capital campaign. He reminded the parish of the plan proposed last year to apply for a Mittendorf loan. The committee and the vestry determined that the parish should not pursue this avenue, as we could not guarantee the payments.

Stuart-Paul also spoke of the current financial situation of the parish. Including monies donated to the capital campaign, we have $69,000 in the bank. This will make it possible for us to make the shortfall up for this year but owe ourselves money that we must payback.
The Finance Committee reviewed all church expenses including the salaries of all employees.

What are we to do?

Truly, the only way our situation changes are that we grow more members and therefore more pledges.

Appeal our allocation.
Work on the possibility of a summer program in the preschool.
Look at out land –The undeveloped plot, the rectory, Smith Avenue- What is it worth. How can we develop it or sell it to create an endowment for the parish?

Throughout this year, there will be several meetings open to parish regarding the land.

Capital Campaign-Kitchen
Identifying the key capital expenses
Do we have a kitchen plan?

Kubicek introduced a new organizational structure for the church leadership.

Ministry clusters for church growth.

Stewardship- Spiritual Growth- Evangelism
Finance Spiritual Journeys Attracting new
Pastoral Care Youth Education Incorporating
Outreach Worship Community

Jennie Boyer further defined the idea behind this change in leadership format.

Questions the clusters hope to address
Where can we go? You came and you stay for a reason what is it?

We need to tell our story. Share and talk about it. The vestry can help.
Get stretched Parish life is one area we can reach out more.
In the disagreement we still love

Kirk gave thanks to variety of members for their Leadership roles.
Anne Pounder for her work with Parish Life
Tom Hesson for his work on the organ
Gina Arents for her work as a deacon and ongoing discernment for possible ordination to the Priesthood. The Vestry told Mary Glasspool during her visitation that the parish supported Gina and believed she would make a good priest.
Mary Marguerite Kohn for her pastoral care, counseling and her excellent preaching
The officers of the vestry and their work between meetings
John Francis for his tireless work as treasurer
Guy Hager upkeep of buildings, love of our history
Katherine Schnorrenberg for her work youth group, coffee hour, choir, registrar and all the other things he does
Joel Ballard as senior warden working so closely and well with the rector, officers and vestry
Greg Fraser best music director in the world
To his family Mallory, Harper, Kirk, and Cerny with out whom he could not do what he does every day

Mary Marguerite thanked the Parish for being her home a circle of friends she could not do with out.
She also thanked Kirk for being the heart of the Parish by supporting us when we need it and pushing us we need it.

The meeting closed with prayer at 12:50 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Annual Meeting Minutes 1/28/07

Present: Mary Marguerite Kohn, John Francis, Amy Francis, Guy Hager, Craig Stuart-Paul, Tracey Stuart- Paul, Matilda Shaffer, Anne Pounder, David Pounder, Gina Arents, Leigh Yeager, Jason McDuffie, Sallie Roberts, Tom Hesson, John Mc Sweeney, Beth McSweeney, Lalitha Samuel, Eric Samuel, Greg Fraser, Leslie Fraser, Ollie Hand, Steven Shore, Douglas Lloyd, Linda Lloyd, Diane Six, Dick Holland, Eileen English, Jeff Glenn, Lisa Mitchell, Angela Mitchell, Rita Buckingham, Guy Mitchell, Dick Chiroff, Sally Chiroff, Gloria Johnson, Raymond Johnson, Judy Stone, Andrew, Stone, Donald Cahoon, Elizabeth Cahoon, Joel Ballard, Karen Ballard, Sherry Kinslow, Armand Kinslow, Phillip Shaw, Katie Shaw, Debbie Bryan, Marty Camp Baxter, Tom Baxter, Suzonne Sage, Patricia Hand, Dale Henle, Mary Jane McMillan, Mina Uhl, Debra Boender, Katherine Schnorrenberg

The meeting began at 1120 AM with an opening prayer.

The minutes of the last meeting were approved with motion by Sallie Roberts and second by Donald Cahoon.

The nominations for vestry, PVRC, and Convention were announced.

Vestry: Angela Mitchell, Guv Mitchell, Eric Samuels
PVRC/Convention Karen Ballard

Donald Cahoon Made motion that the nominations be closed and Matilda Shaffer seconded. The new vestry and delegate were acclaimed by applause.

Outgoing vestry members and Junior Warden: Sallie Roberts, Doug Lloyd, Craig Stuart-Paul, and Guy Hager. were recognized for their service.

Incoming Junior Warden Craig Stuart-Paul was thanked for taking on a new role as Junior Warden.

The rector reviewed the accomplishments of the last year and looked ahead in to 2007.

Helped IAF become PATH
Gina Arents cleared to go to seminary
Starr Hall renovations
Valasco/Keegler Wedding
Dedication and recital of organ
Got titles to land reviewed and straightened out.
Had Site Survey done of property
2 year relief from diocese of full allocation
The Kitchen renovation should cost about $75,000, which will give us a dry and commercially compliant kitchen which along with Starr Hall would give us a revenue stream in rentable space.
Ministry Clusters are gone to be replaced by areas where growth can be focused on.
The Vestry wants us to grow spiritually so is planning to launch Connecting with God during Lent.

The treasurer’s report was presented.
The budgeted loss was $32,096.
The actual loss was $5,408.
The loss carried over is $12,000
The capital campaign has $74,082

The congregation then discussed the budgeting process, financial reporting and how to grow income.

Out of the discussion of the budget came the idea from members of the congregation for a retention committee. Phil Shaw agreed to take a list of those interested in participating and to come back to the vestry with a plan for trying to find out what we are losing members and not growing.

Greg Fraser, Tom Hesson and the choir were thanked for their gift of music.

The meeting ended with prayer at 12:35 PM.

Respectfully submitted,
Katherine Schnorrenberg
Registrar

Annual Meeting 1/27/08

The meeting began at 11:30 AM.

The minutes of the 2007 annual meeting were approved with motion made by Mina Uhl and second by Don Cahoon.

The nominees for vestry Tom Baxter, John French, and Phil Shaw were offered. The nominations were closed with motion made by Don Cahoon and seconded by Mina Uhl.

The Oath of Office was given to the new members of vestry.

The out going vestry members Ann Pounder, Sherry Kinslow and Debbie Bryan were thanked for their service.

Renewal and Growth met through the year preparing its report for the congregation.
PATH is growing through out the county and continues its work on affordable housing, transportation and youth issues.

St. Peter’s is sending a team to Start Up- Start Over which is a 5 day boot camp on congregational development.

The senior warden led a discussion of the proposed land sale.
Recap: A plat of the plot was given out went to the back to the diocese in December to show our progress. We have reported on progress over the last couple of years at annual meetings. Zoning, plat and proposed sale was presented to Standing Committee who has approved putting land up for sale.

Now the vestry is asking for parish approval to find a buyer for the land. If the parish says no all plans stop and the land continues only to cost the parish money.
A motion was made by Ann Pounder that the vestry using its existing committee structure be allowed to move forward gathering information, and projecting scenarios for disposal or sustaining the land. The motion was seconded by Greg Fraser.
The motion was passed with one abstention and one opposed

The treasurer’s report was presented and reviewed.

The vestry asked the congregation to approve our listing in a “welcoming” parishes.
Diane Six made the motion and Dick Holland seconded.
The congregation approved.

The congregation thanked Greg and the choir for wonderful music throughout the year.

The meeting ended at 12:45 PM

Attending: Katie Shaw, Amy Francis, John Francis, Raymond Johnson, Gloria Johnson, Sally Chiroff, Richard Chiroff, Tom Hesson, Dick Holland, Steven Shore, Debra Boender, Angela Mitchell, Ken Jennings, Jeanne McDuffie, Justin McDuffie, Nick McDuffie, Suzonne Sage Sharon Sachs, Marty Camp Baxter, Tom Baxter, Mina Uhl, Alexa Fair, Lalitha Samuel, Eric Samuel, Tom Donahue, John French, John Roberts, Kennette Brueggeman, Karen Ballard, Guy Hager, Cherl Putnam. Harry Putnam, Phillip Shaw, David Pounder, Mallory Kubicek, Kathryn Folk, Leslie Fraser, Greg Fraser, D John Ketler, Judi Mahaffey, Sherry Kinslow, Tracey Stuart-Paul, Elizabeth Cahoon, Don Cahoon, Diane Six, Eileen English, Jeff English, Matilda Shaffer, Katherine Schnorrenberg, Joel Ballard

Respectfully Submitted: Katherine Schnorrenberg, Registrar

Vestry Minutes 1/8/08

2008-03-06T12:20:00.001-08:00

Vestry Minutes 1/8/08

Present: Kubicek, Schnorrenberg, Ballard, Francis, Kohn, Pounder, G. Mitchell, Samuels,

Absent: Stuart-Paul, Cahoon, A. Mitchell, Kinslow, McSweeney

The meeting began at 7:35 PM with scripture, prayer, and listening post.

The Minutes were accepted.

The Treasurer’s report was presented.
· $28,000 deficit 2007
· $24,000 deficit 2008

The Rector’s Report Jan 2008
• Christmas Services were well attended, music great, and the sight of Mary Marguerite at the altar was inspiring!
• The funeral for David Ellison was beautiful. Gina, MM and Katherine provided support.
• The Standing Committee of the Diocese approved our plan to sell the property as outlined. They will have to approve any final sale.
• The Standing Committee accepted the Final Report of the Search Committee. The
Nominees are The Rev Dr John C Hall (49) rector, St Matthew’s, Chandler, AZ,
The Very Rev Peter D. Eaton (49), dean of St John’s Cathedral, Denver, CO; The
Rev Jane S. Gould (51) rector St Stephen’s, Lynn, MA; The Rev Canon Eugene
T. Sutton (54) Canon Pastor National Cathedral, D.C.
• Vestry Retreat scheduled for Sat, Feb 2 at Franciscan House in Ellicott City
• Bishop Rabb scheduled to visit with Vestry, Renewal and Growth Committee and Parish on Wed, Jan 30, 7:30 pm
• in the meantime, our positive steps forward based on the R&G final report include: Sending a team to Start Up/Start Over in May; Designing a questionnaire for the parish based on Positive Inquiry; Developing a more coherent Adult and Christian Ed Program.
• Reparations Committee would like us to host a Sat Program here at St Peter’s in Feb or March— Let’s set a date.

Topics for the vestry retreat were discussed.
Parish Questionnaire
By-Laws of the Vestry need revision
New Evangelism Ideas

The meeting ended at 8:30 PM with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 12/11/07

2008-03-06T12:19:00.004-08:00

Vestry Minutes 12/11/07

Present: McSweeney, Stuart-Paul, Kubicek, Schnorrenberg, G.Mitchell, Cahoon, Samuels, Francis, Stone, Pounder, Ballard, Tom Baxter

The meeting began with prayer, scripture and listening post.

No minutes from the previous meeting were available.

The treasurer reported that the budget is running slightly less a deficit than last month.

The Senior Warden reported that he, the junior warden and treasurer met with the appeals committee on 10/31/07 and were asked to come back after we had dealt with a pledge push, looked hard at the budget for additional cuts and looked at compensation.

Results: Bev Foster is out and has been replaced with part time help. Mary Marguerite has been informed that we are unsure if we can support her for another year.

These results will be reported to the appeals committee 1/9/08.

The vestry discussed the sale of the land. Questions regarding the process were raised by Tom Baxter.

It has been announced at the last two annual meetings and at a specially called communication Sunday. We have asked the Standing committee for permission to sell.
Standing committee has given initial permission to explore the options.
Before a sale can proceed, we must ask the congregation and the standing committee for approval.

The Junior Warden showed the progress of the installation of the french drain.

The 2008 Budget was discussed by the vestry.
As of the meeting 172,000 in pledges.
Assuming presently a full allocation $29,000
Mary Marguerite $11,000 if kept till June

With the roll over from this year, that projects a deficit of $51,000

Cahoon made a resolution that we assure Mary Marguerite Kohn a paid position thru June 2008. McSweeney seconded. The vestry approved.

The resolutions for parsonage allowance required for the federal income taxes for the rector and the assistant rector were approved by the vestry.

The vestry agreed to send up to five people to Start Up-Start Over, a congregational development class in Myrtle Beach, South Carolina, offered by the national church.

Adult Ed should restart with small groups in early February.
Confirmation class is also being held.

The rector asked the vestry to approve putting us on a list of parishes that are welcoming the gay and lesbian people. The vestry recommended that we ask the parish at the annual meeting.

McSweeney suggested that the parish should paper the surrounding neighborhood prior to the Christmas services. Schnorrenberg agreed to make the fliers. Pounder and Mitchell offered to assist with distribution.

The meeting ended with Eucharist at 925 PM

Respectfully submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 03/06/07

2008-03-06T12:19:00.003-08:00

Vestry Minutes
03/06/07

Present: Cahoon, Kubicek, Schnorrenberg, Francis, Shaw, G. Mitchell, Kohn, Kinslow, Pounder, McSweeney, A. Mitchell, Arents, Samuels

Absent: Ballard, Stuart-Paul

The Rector explained the format of vestry meetings for the new members.
The meeting began with prayer, scripture and listening post.

During the listening post, Pat Hand and Phil Shaw gave a report from the Renewal and Growth Committee. This committee had it’s genesis during the 2007 Annual meeting. To this point, there have been four meetings with 11 members of the parish actively participating. The committee has looked back over the last three years and complied a list of persons who have left St. Peters. They plan to call of these people and ask them if they will participate in a questionnaire. The answers will be tallied to give information on how to improve St. Peter’s. Eventually it is planned to put this questionnaire out to the parish also.

Kinslow proposed that we thank the committee for their work and Cahoon seconded. The Vestry approved.

The minutes from the January meeting were approved with addendum with Cahoon making motion and Mc Sweeney seconding.

The Rector’s Report was presented.
Appeals committee work is ending for year
Running to be on Standing Committee election will take place during convention.

The Treasurer’s report was presented.
The Treasurer gave an explanation of the report for the incoming vestry members.

The vestry discussed when the communication Sundays that had been agreed to at the Annual meeting would take place. The two dates agreed to are April 22 and July 8. Another date in October or Early November has yet to be determined.

The vestry areas of responsibility were then discussed and assigned.

Hospitality & Parish Events – Angela Mitchell
Spiritual Growth - Guv Mitchell
Pastoral Care Debbie Bryan
Youth & Children’s Ministries - Ann Pounder
Connecting – Sherry Kinslow
Worship – Don Cahoon
Finance – Andrew Stone
Reaching Out – Eric Samuels
Communications – Beth McSweeney

The Connecting with God groups were then discussed. Guv Mitchell agreed to write a letter to the parish that invited people to join a group.
Guidelines for the groups drawn up by Mary Marguerite were passed out and discussed.

The meeting ended with Eucharist at 9:35 PM

Respectfully submitted,
Katherine Schnorrenberg
Registrar

Vestry Special Meeting 3/25/07

2008-03-06T12:19:00.001-08:00

Vestry Special Meeting
3/25/07

Vestry Present: C. Stuart-Paul, A. Pounder, , G. Mitchell, S. Kinslow, A. Stone, E. Samuels A. Mitchell, S. Shore, D. Cahoon,
Committee Members Present: O. Hand, P. Shaw, M. Camp-Baxter, S. Sage, T. Baxter, D. Six, P. Hand,
Officers Present: K Schnorrenberg, J. Ballard, J. Francis,
Clergy Present: MM. Kohn
The meeting began with prayer.

Marty Camp Baxter made an opening statement in which she said that the committee had been surprised by the vestry response since they are an energized and excited group trying to work for the good of the parish. The committee wants to work with the vestry and the clergy to come up with the best questionnaire and list possible.

Ballard said he was sorry if his email had caused hurt feeling but he wanted to be clear that the vestry needed to vote before the questionnaire could be used.

Shaw explained where the list was extrapolated. The committee looked 3 years back through parish directories. Shaw stated that the rector reviewed the list. It was determined to keep people on the list who had just moved away in order to get broader opinions.
There are 77 people currently on the list to be contacted.

The questionnaire has two parts. The first section is deliberately conversational the second half uses a scale low 1 2 3 4 5 high no opinion with a comments section following each question.

Kohn recommended that a question be added to ascertain the needs and expectations of the interviewee when they first joined St. Peter’s. The vote approved the questionnaire with that amendment, which the committee agreed to make

Kinslow said that we should thank the committee for their work thus far and be supportive of their continuing efforts

Ballard called for the question.

A Mitchell made the motion to accept use of the questionnaire.
G Mitchell seconded.
The vestry approved. with a vote of 7 – 0 in favor, also note that Stone, Cahoon and Samuels had to leave during the meeting, but that each left an affirmative proxy.

Vestry agreed to review the list and give any input via email by Tuesday 3/27/07.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 6/12/07

2008-03-06T12:17:00.000-08:00

Vestry Minutes 6/12/07

Present: Kubicek, Schnorrenberg, Ballard, Francis, McSweeney, Kohn, Pounder, G. Mitchell, Stone, Samuels

Absent: Stuart-Paul, Cahoon, A. Mitchell, Kinslow, Bryan

The meeting began at 7:45 PM with scripture, prayer and listening post.

The minutes were accepted.

The treasurer’s report was presented.

The senior warden asked the Renewal and Growth Committee for a report on their progress perhaps at our next meeting.

Schnorrenberg made a request to spend additional money to repair and refurbish the existing church sign, move the preschool sign, and remove the old church sign.
The motion was made by McSweeney and seconded by Stone. The vestry approved the request.

After discussion a motion was made by McSweeney to not have a July Vestry meeting, Seconded by G Mitchell and approved by the vestry.

The meeting ended with Eucharist at 8:50 PM

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 9/11/07

2008-03-06T12:16:00.000-08:00

Vestry Minutes 9/11/07

Present: Kohn, Ballard, Kubicek, Schnorrenberg, Francis, Stuart-Paul, Cahoon

Absent: Stone, Kinslow, Bryan, Samuels, G Mitchell, A Mitchell, McSweeney, Pounder

The meeting began at 7:45 PM with scripture, prayer and listening post.

The minutes we approved by Cahoon.

The treasurer presented his report.
· 2006 Audit is complete
· Medical Insurance is going up 10%
· Dental Insurance is going up 5%
· Life Insurance is staying the same.
· The switch from allied to republic waste management is a reduction from $300 to $150

The rector presented his report.
Good Vacation
The renovated and new signs look great
The link for the Weekly Lessons is on the Website
Debbie Bryan is stepping down from Vestry
3 new vestry people will be needed for January

The junior warden presented his report.
Kitchen rip out begins 9/12
A french drain will be installed

General Business Items discussed:
Small Group start-up
125 people in church a Sunday campaign
Stewardship campaign
Communication Sunday 10/14
Harvest & Treasure Proceed to go kitchen renovations also going to try the any price approach and see how we do this year.

The meeting ended at 8:40 PM with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 2007 10/9

2008-03-06T12:11:00.000-08:00

10/9/07 Vestry Minutes

Present: Schnorrenberg, Kubicek, Francis, Samuels, McSweeney, Cahoon, Kohn, Stone, Stuart-Paul, and Guest: Pat Hand

Absent: Pounder, Kinslow, Bryan, A. Mitchell, G. Mitchell

The meeting began at 7:35 with prayer, scripture and listening post.

Pat Hand from the Renewal and Growth Committee reported that the committees in the final stages of the reports and should ask for a meeting before Christmas.

Pat Hand was also on hand for any questions the vestry might have regarding the kitchen project. Craig Stuart-Paul informed the vestry that a quote of $4500 to do the french drains had been submitted. At the time of this meeting, the quote to do the gas line had not been done. The vestry decamped to the kitchen for an onsite look at the extent of the water/termite damage and to see where the kitchen will be vented.

The minutes of the last meeting were approved.

The treasurer’s report was presented.
50 to 55 thousand dollar deficit
Income is off particularly pledges are off about $13,000 (the extended summer schedule may have affected this)
The rector’s report was presented.
Dick Mitchell dropped off boxes of archives, which Katherine Schnorrenberg will sort through and organize.
St. Peter’s applied for a grant from the diocese for Itipini
Stewardship plan was discussed and speakers for the services were picked out
10/14 Craig Stuart-Paul and Don Cahoon
10/21 Jennie Boyer
10/27 Beth McSweeney
Appeals committee meeting 10/31 for Kirk, Joel, John and Craig
Recruit vestry candidates

Tom Hesson presented a proposal to the Senior Warden and Rector to rent the barn for his business Pipe Integrated Electronics. The Vestry approved.
The assistant rector presented her report:
As of the 22 of the month, she will be canonically resident in Maryland.
The Showtime Singers are giving a concert to raise money for the kitchen 11/17.
Kohn met with Wes Wubbenhorst the diocesan missioner for youth. It is time for us to do the Mending Creation workshop again.

The meeting ended at 9:10 with Eucharist.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

Vestry Minutes 1/9/07

2007-03-07T05:23:00.001-08:00

Vestry Minutes 1/9/07

Present: Ballard, Arents, Schnorrenberg, Francis, Kubicek, Pounder, Roberts, Cahoon, Stone, Stuart-Paul, Kohn, Kinslow, McSweeney

Absent: Hager, Lloyd

The meeting began at 7:30 pm with prayer, scripture and listening post

Vestry approved the minutes with motion by Cahoon and second by Pounder.

The treasurer presented his report. Our deficit is now $14,084 due to lower than expected costs and the diocesan appeal.

The Rector presented his report:
Monthly Clergy breakfast got a preview of the new organ. It is fabulous.
Thanks to off going vestry members Roberts, Lloyd, and Stuart-Paul for their work over the last 3 years.
A big Thank You to Guy Hager who is retiring from long service as Junior Warden and to his replacement Craig Stuart-Paul

The Senior Warden echoed the Thanks made by the rector and urged the vestry to find the candidates to replace them.
Annual reports are due no later than 1/21
The annual meeting is 1/28

Vestry Retreat
Friday February 2
Part 1 Rams Head Savage –Drink a glass and salute Dave Pounder’s promotion to major
Part 1b Pot Luck Supper at the Roberts 7pm
Part2 Retreat at the Franciscans Breakfast/Lunch Provided begins at 9:00 AM
We will review questions regarding the election of our next bishop, the Foster book, vestry assignments and much more.

The kitchen renovation plan will be presented at the annual meeting with a spreadsheet of the costs involved in finishing the commercial requirements.

The Starr hall ceiling frame will be cleaned and painted in the afternoon on 1/21

The meeting ended with Eucharist at 8:30 PM.

Respectfully Submitted
Katherine Schnorrenberg
Registrar

12/12/06 Vestry Minutes

2007-01-12T08:22:00.000-08:00

Vestry Minutes
12/12/06

Present: Kinslow, Lloyd, Francis, Kubicek, Ballard, Stone, Schnorrenberg, McSweeney, Pounder,

Absent: Roberts, Hager, Stuart-Paul, Kohn, Cahoon

The meeting began at 7:35 PM with prayer, scripture and listening post.

The minutes were approved with motion made by Lloyd and second by McSweeney.

The Treasurer’s report was presented. In pledges we currently stand at $179,00.

The resolution for parsonage compensation for Kirk was approved with motion made by Lloyd and second by McSweeney.

The resolution for parsonage compensation for Mary Marguerite was approved with motion made by Lloyd and second by McSweeney.

The Rector report was presented.

Three vestry members need to be replaced Roberts, Lloyd and Stuart-Paul.

The annual meeting is 1/28 reports need to be in by 1/10.

The vestry retreat is 2/3.

The vestry needs to read Connecting with God for the next meeting.

The ceiling tiles for Starr Hall are being donated by Andrew and Judy Stone.

The fabric and paint for Starr hall were approved by the vestry.

The meeting closed with Eucharist at 8:30 PM.

Respectfully submitted:
Katherine Schnorrenberg
Registrar